Executive Support & Office Operations Specialist

Melbourne Builders Poles; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Melbourne Law Squared is seeking a highly organised Group Office Administrator to join our Melbourne team on a full-time basis. You’ll support the Executive team, keep the Melbourne office running smoothly, and handle a mix of administrative and operational duties across the group.

You’ll coordinate calendars and travel, manage records in Salesforce, assist with events and onboarding, and look for small improvements to make processes more efficient.

Qualifications

• Experience in executive support or office coordination.
• Excellent organisational and communication skills.
• Discretion handling confidential information.

Responsibilities

• Providing day‑to‑day support to the Executive team, including scheduling, travel and follow‑ups.
• Keeping the Melbourne office running smoothly with facilities, catering and supplies.
• Being a warm first point of contact for clients, candidates and visitors.
• Supporting internal events, onboarding and business development meetings.
• Maintaining accurate records in Salesforce and other systems.
• Building relationships across Squared Group and with external partners.
• Looking for small improvements to processes and ways of working.

Skills

Executive support

Office coordination

Travel planning

Stakeholder liaison

Tools

Salesforce

Job description

Melbourne Law Squared is seeking a highly organised Group Office Administrator to join our Melbourne team on a full-time basis. You’ll support the Executive team, keep the Melbourne office running smoothly, and handle a mix of administrative and operational duties across the group.

You’ll coordinate calendars and travel, manage records in Salesforce, assist with events and onboarding, and look for small improvements to make processes more efficient.