admin assistant

HR Partners; Canberra; On-site; AUD 55,000 - 75,000; Full time

Job summary

Randstad is seeking a practical, dependable Administration Assistant to support site and office operations in Canberra. You will work with the Office Manager to keep admin processes, compliance records, and routine tasks organised and running smoothly.

Key duties include data entry, meeting preparation, attendance reviews, invoicing, inventory management, and basic IT support. A current Australian driver licence is required for site access.

Qualifications

• Broad administration or office support experience in a busy operational environment.
• Strong Microsoft 365 skills, especially Excel, Outlook, and SharePoint.
• Excellent organisational skills and attention to detail.
• Strong communication with staff, contractors, suppliers, and customers.
• Valid Australian driver licence is mandatory due to site location.

Responsibilities

• Managing general administration, data entry, records, licences, and compliance documents across Microsoft SharePoint.
• Preparing meeting agendas, safety minutes, toolbox talks, and following up on action items.
• Reviewing daily staff attendance, maintaining timesheets, and processing purchase orders and invoices.
• Managing inventory for PPE, uniforms, and office consumables, and handling general correspondence.
• Providing basic IT troubleshooting and cover for reception, weighbridge, and accounts during leave periods.

Skills

Data entry

Records management

Licence & compliance docs

Customer service

Communication

Driver licence

Tools

SharePoint

Microsoft 365

Excel

Outlook

Job description

The Opportunity We are seeking a practical, dependable, and proactive Administration Assistant to provide essential day to day support across site and office operations. Working closely with the Office Manager and broader team, you will play a vital role in keeping administrative processes, compliance records, and routine operational requirements organised and running smoothly.

What You Will Be Doing

• Managing general administration, data entry, records, licences, and compliance documents across Microsoft SharePoint.
• Preparing meeting agendas, safety minutes, toolbox talks, and following up on required action items.
• Reviewing daily staff attendance, maintaining timesheet records, and processing purchase orders, invoices, and delivery dockets.
• Managing inventory for PPE, uniforms, and office consumables, while monitoring general correspondence and customer enquiries.
• Providing basic IT troubleshooting, ad hoc office support, and cover for reception, weighbridge, and accounts during leave periods.

What We Are Looking For

• Proven background in a broad administration or office support role within a busy operational environment.
• Strong proficiency in Microsoft 365, particularly Excel, Outlook, and SharePoint, with an ability to pick up new systems quickly.
• Exceptional organisational skills with high attention to detail and a proactive approach to solving everyday tasks.
• Outstanding communication skills to interact confidently with staff, contractors, suppliers, and customers.
• A valid current Australian driver licence (mandatory due to site location).

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.