Mobilisation Administrator

Future Generation Snowy 2.0; Cooma; On-site; AUD 60,000 - 80,000; Full time

Job summary

Future Generation Snowy 2.0 is seeking a Mobilisation Administrator to support the mobilisation team and ensure compliant onboarding of FGJV workforce and subcontractors for Snowy 2.0 work fronts.

The role focuses on attendance records, licences and qualifications review, police checks, medicals, and maintaining compliance data while coordinating with stakeholders to enable safe, efficient site access in NSW.

Qualifications

• White Card holder required.
• Minimum 1 year administrative experience.
• Experience in construction industry preferred.
• Experience in compliance preferred.
• Knowledge of HR/IR systems and processes.
• Excellent written and verbal communication; public speaking and presenting.
• Strong time management and high attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure project compliance, including: review tickets, licences and qualifications; review National Police Checks; review pre-employment medicals; enter compliance data; update systems; maintain Excel sheets and filing.
• Utilise project systems for mobilisation and site access; generate weekly access reports.
• Coordinate the shared mobilisation inbox and communicate with stakeholders.
• Order PPE for inductees and ensure adherence to HSE policies.

Skills

Administrative experience

Construction industry

HR/IR systems

Microsoft Office Suite

Strong communication

Time management

Attention to detail

Public speaking

Education

White Card

Job description

Future Generation Joint Venture (FGJV) is the principal contractor for Snowy Hydro's Snowy 2.0, Australia's largest committed renewable energy project. We bring the combined engineering expertise of three companies - Italy's Webuild (formerly Salini Impregilo), Australian-based Clough and US-based Lane Construction.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

The Mobilisation Administrator supports the mobilisation team to ensure the smooth and compliant mobilisation of the FGJV workforce as well as subcontractors to the Snowy 2.0 work fronts.

Qualifications

• White Card

Experience

• Minimum 1 years' experience in an administrative role
• Experience working in the construction industry - preferred
• Previous experience in compliance - preferred
• Knowledge in the application of HR/IR systems and processes
• Strong initiative and proactive nature
• Exceptional written and verbal communication skills, including public speaking and presenting
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure compliance on project requirements, including:
  • Reviewing tickets, licences and qualifications in line with role requirements.
  • Review National Police Checks.
  • Reviewing pre-employment medicals.
  • Entering personnel compliance data.
  • Updating compliance in relevant systems.
  • Maintaining Excel spreadsheets and inputting data.
  • Maintaining e-filing of all personnel documentation.
  • Sending induction confirmations.
  • Communicate with relevant stakeholders.
• Utilise project-based systems for mobilisation and site access.
• Generate weekly access reports.
• Coordinate the shared mobilisation inbox.
• Order personal protective equipment for inductees.
• Ensure adherence to all HSE policies and procedures.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.