Mobilisation Administrator

WeBuild; Cooma; Remote; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

The Future Generation Joint Venture, a collaboration led by WeBuild, is recruiting a Mobilisation Administrator to support the smooth onboarding of FGJV personnel and subcontractors to Snowy 2.0 work fronts.

Based in NSW, this role requires attention to detail, strong communication, and proficiency with Microsoft Office. You will handle inductions, compliance data, and project access in a remote site environment.

Qualifications

• Minimum 1 year experience in an administrative role.
• Experience in the construction industry is preferred.
• Knowledge of HR/IR systems and processes appreciated.
• Exceptional written and verbal communication skills, including public speaking.

Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure compliance on project requirements.
• Reviewing tickets, licences and qualifications in line with role requirements.
• Review National Police Checks.
• Reviewing pre-employment medicals.
• Entering personnel compliance data.
• Updating compliance in relevant systems.
• Maintaining Excel spreadsheets and inputting data.
• Maintaining e-filing of all personnel documentation.
• Sending induction confirmations.
• Communicate with relevant stakeholders.
• Utilise project-based systems for mobilisation and site access.
• Generate weekly access reports.
• Coordinate the shared mobilisation inbox.
• Order personal protective equipment for inductees.
• Ensure adherence to all HSE policies and procedures.

Skills

Communication skills

Time management

Attention to detail

Public speaking

Initiative

Microsoft Office

Education

White Card

Tools

Microsoft Office

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

The Mobilisation Administrator supports the mobilisation team to ensure the smooth and compliant mobilisation of the FGJV workforce as well as subcontractors to the Snowy 2.0 work fronts.

Qualifications

• White Card

Experience

• Minimum 1 years’ experience in an administrative role
• Experience working in the construction industry - preferred
• Previous experience in compliance – preferred
• Knowledge in the application of HR/IR systems and processes
• Strong initiative and proactive nature
• Exceptional written and verbal communication skills, including public speaking and presenting
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure compliance on project requirements, including:
  • Reviewing tickets, licences and qualifications in line with role requirements.
  • Review National Police Checks.
  • Reviewing pre-employment medicals.
  • Entering personnel compliance data.
  • Updating compliance in relevant systems.
  • Maintaining Excel spreadsheets and inputting data.
  • Maintaining e-filing of all personnel documentation.
  • Sending induction confirmations.
  • Communicate with relevant stakeholders.
• Utilise project-based systems for mobilisation and site access.
• Generate weekly access reports.
• Coordinate the shared mobilisation inbox.
• Order personal protective equipment for inductees.
• Ensure adherence to all HSE policies and procedures.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.