Mobilisation Administrator

Webuild S.p.A.; Cooma; Remote; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

Future Generation Joint Venture, delivering Snowy 2.0 in NSW, seeks a Mobilisation Administrator to support the mobilisation team and ensure compliant onboarding of FGJV workforce and subcontractors to Snowy 2.0 fronts.

You will manage attendance, review tickets, licences, qualifications, police checks, medicals, and maintain systems and spreadsheets; ensure adherence to HSE policies and procedures for a remote NSW work environment.

Qualifications

• Minimum 1 year of administrative experience.
• Experience in the construction industry is preferred.
• Experience in compliance is preferred.
• Knowledge of HR/IR systems and processes.
• Excellent written and verbal communication, including public speaking.
• Strong time management and high attention to detail.

Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure compliance on project requirements.
• Review tickets, licences and qualifications in line with role requirements.
• Review National Police Checks and pre-employment medicals.
• Enter and update personnel compliance data in relevant systems.
• Maintain Excel spreadsheets and input data; file documents.
• Send induction confirmations and communicate with stakeholders.
• Utilise project-based mobilisation systems and generate weekly access reports.
• Coordinate the shared mobilisation inbox and order PPE for inductees.
• Ensure adherence to all HSE policies and procedures.

Skills

Attention to detail

Strong communication skills

Time management

Public speaking

Proactive mindset

Education

White Card

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

The Mobilisation Administrator supports the mobilisation team to ensure the smooth and compliant mobilisation of the FGJV workforce as well as subcontractors to the Snowy 2.0 work fronts.

Qualifications

• White Card

Experience

• Minimum 1 years’ experience in an administrative role
• Experience working in the construction industry - preferred
• Previous experience in compliance – preferred
• Knowledge in the application of HR/IR systems and processes
• Strong initiative and proactive nature
• Exceptional written and verbal communication skills, including public speaking and presenting
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Record attendance of personnel for inductions.
• Process mobilisation requests and ensure compliance on project requirements, including:
  • Reviewing tickets, licences and qualifications in line with role requirements.
  • Review National Police Checks.
  • Reviewing pre-employment medicals.
  • Entering personnel compliance data.
  • Updating compliance in relevant systems.
  • Maintaining Excel spreadsheets and inputting data.
  • Maintaining e-filing of all personnel documentation.
  • Sending induction confirmations.
  • Communicate with relevant stakeholders.
• Utilise project-based systems for mobilisation and site access.
• Generate weekly access reports.
• Coordinate the shared mobilisation inbox.
• Order personal protective equipment for inductees.
• Ensure adherence to all HSE policies and procedures.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.