Mining / Tech Services Administrator – 3 days per week

Harvey Recruitment; Muswellbrook Shire Council; On-site; AUD 65,000 - 90,000; Full time

Job summary

Harvey Recruitment is seeking a mature Mining Administrator for a contractor role in the Muswellbrook/Denman area. The successful candidate will join a small team and manage tasks autonomously, providing admin support across mining, E&C, and tech services.

You will handle data entry, invoicing in SAP, archiving, reporting, onboarding contractors, travel bookings, and onsite catering. A background in heavy industry and strong Microsoft Excel skills are essential.

Qualifications

• Experience with database systems.
• Proficient in Microsoft Excel and Office.
• Strong communication and organizational skills.

Responsibilities

• Provide admin support to Mining, E&C and Tech Services teams.
• Data entry: timesheets, dockets, tracking information.
• Maintain filing systems per guidelines.
• Review invoices and enter into SAP-spreadsheet approvals.
• Collect Take 5’s and prepare for archiving.
• Prepare reports and documents for meetings.
• Assist with onboarding new contractors on site.
• Assist SAP entries and travel arrangements for management.
• Organise catering and course bookings.

Skills

Database systems

Excel

Communication skills

Document expediting

Heavy industry experience

Attention to detail

Microsoft products

Networking

Can-do attitude

Tools

SAP

Microsoft Office

Job description

An exciting opportunity is now available at a well-established business within Muswellbrook/Denman. This is a contractor position. We are seeking a mature and experienced Administrator who can work in a small team and manage their role autonomously.

Duties for Mining Administrator:

1. Provide administration assistance to the Mining, E & C and Tech Services teams;


2. Data entry – including timesheets, dockets, tracking information;


3. Maintain effective manual and electronic filing systems adhering to Record Management Guidelines and Systems in place;


4. Review invoices and enter details into spreadsheet for all approvers to action invoices in SAP


5. Collect Take 5’s and prepare for archiving;


6. Preparation of reports and documents for meetings;


7. Assist with processing new contractors on site;


8. Assist with SAP entries


9. Organise Catering


10. Organise Course bookings/requisition


11. Organise Travel arrangements for management


12. Assist all Mining, Tech Services and E & C Management and Superintendents.

The ideal candidate will have:

1. Proven experience in database systems


2. Microsoft suite experience – predominantly excel


3. Strong communication skills


4. Strong document expediting experience.


5. Experience working in a heavy industry environment


6. High attention to detail


7. Proficient use of Microsoft products


8. Ability to build effective internal and external networks


9. Can do attitude

PLEASE NOTE: only shortlisted candidates will be contacted on this occasion. We thank you in advance for applying for this role.