Administrator

Stellar Recruitment Pty; City of Brisbane; On-site; AUD 65,000 - 95,000; Full time

Job summary

Stellar Recruitment Pty is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role involves providing day-to-day admin support across site and operations, maintaining documentation, coordinating access and licences, and assisting with onboarding and payroll tasks.

You will work with supervisors, contractors and suppliers in a busy heavy industry environment, ensuring accurate records and smooth operations.

Qualifications

• Experience in Site Administration, Project Administration, Operations Administration or similar role.
• Experience in mining, resources, construction, engineering, maintenance or heavy industry highly regarded.
• Strong attention to detail and organisational skills.
• Able to manage multiple priorities and deadlines.
• Strong MS Office skills (Excel, Word, Outlook).
• Experience with ERP, purchasing or workforce management systems advantageous.
• Strong written and verbal communication skills.
• Proactive, reliable and able to work independently.
• Comfortable working with both office-based and operational stakeholders.

Responsibilities

• Provide day-to-day administrative support to site and operational teams.
• Maintain employee, contractor and site documentation.
• Coordinate site access requirements and relevant paperwork.
• Monitor licences, competencies, tickets and expiring documentation.
• Assist with mobilisation and onboarding administration where required.
• Raise and receipt purchase orders.
• Assist with maintenance planning and scheduling.
• Update internal systems, databases and workforce records.
• Prepare reports, spreadsheets and operational documentation.
• Assist with document control and safety documentation.
• Support timesheet and payroll administration where required.
• Liaise with supervisors, managers, employees, contractors and suppliers.
• Provide general administration support across the wider business.

Skills

Site Administration

Microsoft Office

ERP / workforce systems

Organisational skills

Communication

Tools

ERP systems

Purchasing systems

Job description

About the Company

Our client is an established business supporting the mining, maintenance and heavy industry sectors across Queensland.

With continued growth across the Mackay and Bowen Basin region, they are looking for an experienced administrator to join their team and provide reliable day-to-day support across their operations.

About the Role

We are currently seeking a Site Administrator / Operations Administrator,Monday - Friday tojoin a busy Mackay-based team.

Duties

• Provide day-to-day administrative support to site and operational teams
• Maintain employee, contractor and site documentation
• Coordinate site access requirements and relevant paperwork
• Monitor licences, competencies, tickets and expiring documentation
• Assist with mobilisation and onboarding administration where required
• Raise and receipt purchase orders
• Assist with maintenance planning and scheduling
• Update internal systems, databases and workforce records
• Prepare reports, spreadsheets and operational documentation
• Assist with document control and safety documentation
• Support timesheet and payroll administration where required
• Liaise with supervisors, managers, employees, contractors and suppliers
• Provide general administration support across the wider business

Skills & Experience

• Previous experience in Site Administration, Project Administration, Operations Administration or a similar role
• Experience within mining, resources, construction, engineering, maintenance or heavy industry highly regarded
• Strong attention to detail and organisational skills
• Confident managing multiple priorities and deadlines
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Experience with ERP, purchasing or workforce management systems advantageous
• Strong written and verbal communication skills
• Proactive, reliable and able to work independently
• Comfortable working with both office-based and operational stakeholders

About You

You are organised, practical and comfortable working in an environment where priorities can change quickly.

Previous heavy industry experience will be highly regarded, but most importantly, you will bring a strong work ethic, attention to detail and a willingness to get involved.