Project Administrator

RGIT Australia; Orange City Council; On-site; AUD 65,000 - 90,000; Full time

Job summary

MCA Engineering seeks a proactive Project Administrator to support a 12-month underground mining project in Central West NSW. The role involves keeping project documentation, reporting, and records organized, and coordinating meetings with project managers, engineers and site supervisors.

The ideal candidate has prior project administration experience in mining/construction, strong organisational skills and proficiency in MS Office.

Qualifications

• Previous experience in project administration, site administration or a similar role.
• Experience in mining and construction is highly regarded.
• Proficiency with MS Office (Word, Excel, Outlook).
• Experience with document control, project reporting or quality documentation is desirable.
• Ability to manage multiple priorities in a fast-paced project environment.

Responsibilities

• Provide general administrative support to the project team.
• Maintain project records, registers, correspondence and filing systems.
• Assist with preparation and distribution of reports, meeting minutes and documentation.
• Coordinate meetings and track outstanding actions.
• Support document control processes and project documentation.
• Timesheet entry and scheduling.
• Assist with onboarding and induction processing for project personnel.
• Communicate with project personnel, clients and contractors as needed.

Skills

Organisational skills

Communication skills

Multitasking

Microsoft Office

Independent working

Time management

Tools

SimPRO

Job description

Full-time Permanent Mid-level Senior

Posted 24 Sep 2026

Description

About MCA Engineering

MCA Engineering delivers innovative solutions and expert advice to the minerals and construction sectors across Australia. We work across mining, industrial and construction projects and are known for our strong safety focus, quality standards and experienced team.

About the Role

We are seeking an organised and proactive Project Administrator to support our project team on a 12 month underground mining project in Central West NSW.

This is a Monday to Friday position and would ideally suit someone who lives locally.

Working closely with Project Managers, Engineers and Site Supervisors, you will help keep project documentation, reporting, records and day-to-day administrative activities organised and up to date.

Key Responsibilities

• Provide general administrative support to the project team
• Maintain project records, registers, correspondence and filing systems
• Assist with the preparation and distribution of reports, meeting minutes and project documentation
• Coordinate meetings, track outstanding actions and follow up with relevant team members
• Support document control processes, including revisions, approvals and distribution
• Timesheets entry and scheduling

Assist with employee projectonboarding and induction processing

• Maintain personnel, training, mobilisation and site compliance records
• Assist with quality documentation, including ITPs, ITRs and supporting records
• Communicate with project personnel, clients, contractors and other stakeholders
• Support the team with general project coordination and ad hoc administrative tasks

About You

• Previous experience in project administration, site administration or a similar role
• Experience within mining and construction is highly regarded
• Experience with SimPRO or a similar job management system is highly desirable
• Strong organisational skills and attention to detail
• Confident managing multiple priorities in a fast-paced project environment
• Good written and verbal communication skills
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook
• Experience with document control, project reporting or quality documentation is desirable
• Ability to work independently while contributing positively to the wider project team
• Able to meet site medical and drug and alcohol testing requirements

Why Join MCA?

• Competitive salary and benefits
• Supportive and experienced team
• Opportunity to contribute to a complex underground mining project
• Strong safety culture and long-term career opportunities