Medical Receptionist And Administrator

Placing Heads Recruitment; Melbourne; On-site; AUD 34,000 - 48,000; Part time

Job summary

Placing Heads Recruitment is seeking a highly organized Medical Receptionist and Administrator for a small team at Cabrini Hospital Malvern. The role offers 2-4 days per week with flexible hours, reporting to the Practice Manager.

You will manage front desk operations, scheduling, and provide admin support to ensure clinic efficiency. Ideal candidates will have strong communication, attention to detail, and experience with EMR and scheduling software.

Qualifications

• 3-5 years of prior experience in a medical office is advantageous.
• Proficient with electronic medical records and scheduling software.
• Strong interpersonal and communication skills with patients, colleagues and external contacts.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritise in a fast-paced environment.
• Knowledge of medical terminology; understanding of Medicare and Insurance procedures preferred.
• Uphold patient confidentiality.

Responsibilities

• Opening and closing preparations to the reception and rooms for consulting.
• Meet and greet patients, visitors and general reception duties.
• Booking appointments for consultations and procedures.
• Answering and screening telephone calls, following up on inquiries.
• Coordinating hospital operating lists with hospitals, anesthetists and assistants; communicating list information to stakeholders; processing paperwork and arranging postoperative appointments.
• Billing tasks: providing surgery quotes, invoicing, handling cash/EFTPOS, and liaising with insurers for payments.
• Maintaining electronic patient files and records.
• Monitoring and ordering stationery and replacements.
• Ordering medical items as directed.
• Receiving and sorting daily mail, deliveries and couriers.
• Audio typing.
• Maintaining the surgeon's diary.
• Other ad hoc duties as required.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Empathy

Medical terminology

Confidentiality

Tools

EMR software

Scheduling software

Job description

• Located at the Cabrini Hospital Malvern
• Be valued and appreciated - 2 - 4 days a week
• Friendly, supported environment

We have an amazing role for a highly organized and efficient Medical Receptionist and Administrator to join the team of 3 specialists at this Medical practice. The ideal candidate, who is looking for 2 - 4 days a week, will report to the Practice Manager, will be responsible for managing the front desk operations, scheduling appointments, and providing administrative support to ensure the smooth functioning of the clinic.
Excellent communication skills and attention to detail are essential in this role, as you will be the first point of contact for patients and will assist in maintaining patient records and managing billing inquiries.

The Company

Our brief is to find a loyal person who has a long term view and wants a future in this role. You will be working directly with the Practice Manager, Doctors and patients, their admin needs, as well as assisting them.

Responsibilities will include:

• Opening and closing preparations to the reception and rooms for consulting
• Meet and greet patients, visitors and general reception duties
• Booking appointments for consultation procedures
• Answering and screening telephone calls, follow up to enquiries etc
• Arranging hospital operating lists involving : (i) liaising with hospitals, Anesthetists, assistants, (ii) communicating list information to hospitals and all other stakeholders (iii) completing and forwarding necessary paperwork to hospitals and patients and arranging postoperative appointments;
• Billings (i) providing surgery quotes to patients (ii) invoicing patients for procedures (iii) handling of cash, EFTPOS and other payments from patients, ensuring patient payment information is accurate and up to date;(iv) liaising with private health insurance companies, work cover, TAC and Medicare for payment of outstanding bills;
• Maintaining electronic patient files;
• Monitoring levels of stationary and ordering replacements where required;
• Ordering medical items as directed;
• Receive and sort daily mail/deliveries/couriers;
• Audio typing
• Maintaining the surgeon's diary
• Other ad hoc duties as required

Skills

• 3 -5 years prior experience working in a medical office setting would be advantageous
• Proficient computer skills, including experience with electronic medical records and scheduling software.
• Strong interpersonal skills and the ability to communicate effectively with patients, colleagues, and external contacts.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of medical terminology and understanding of Medicare and Insurance procedures preferred.
• Uphold patient confidentiality

The ideal candidate would be someone who has had exposure in the medical field, but more importantly they need to have empathy and patience with a mature attitude to be able to manage sensitive and confidential matters.
Located at the Cabrini Hospital, this role could also be suitable for someone who is looking for 2-4 days a week permanent part-time. Hours would be flexible on some days but generally 8.00am to 5.00pm.
The best part of this role is that you will be valued and appreciated for your contribution and work in calm, modern environment.

Join this dynamic Medical Practice and contribute to providing exceptional patient care.