Medical Administration Officer

Monash Women'S; Western Australia; Hybrid; AUD 40,000 - 50,000; Part time

Job summary

Green Choice Consulting is seeking an experienced Administration Officer for a permanent part-time role, 25 hours weekly, working from home in Western Australia. The position pays AUD 31.11 per hour plus 12% superannuation, with duties including handling client inquiries, processing quotes and invoices in Xero, and maintaining job records.

The role reports to the accounts and administration lead and involves HR paperwork support, supplier and software administration, and payroll records as you

Qualifications

• Experienced Administration Officer with prior role in similar settings.
• Ability to process quotes and invoices and manage job systems.
• Familiar with HR paperwork, supplier and software administration, and payroll records.

Responsibilities

• Answer client emails and calls, triage technical enquiries to the right person.
• Load new jobs into our job system with the right documents, keep job statuses and deadlines current, and send completed reports to clients on schedule.
• Prepare quotes from client fee schedules and issue invoices in Xero.
• Follow up quotes and overdue invoices.

Tools

Xero

Job description

Administration Officer (Part-time, Remote)

6001 Perth Green Choice Consulting Pty

Job Description

About Green Choice Consulting

Green Choice Consulting is a national energy efficiency consultancy delivering compliance solutions for residential and commercial projects, including new builds, renovations, and extensions.

We operate a fast-paced, high-performance culture built around clear workflows, strong technical knowledge, and a team that takes pride in getting it right. Our systems and training are designed to set you up for success from day one.

The role

We are hiring an experienced Administration Officer for 25 hours a week, 10:30 am to 3:30 pm AWST Monday to Friday, working from home in Western Australia. It is a permanent part-time position under the Clerks – Private Sector Award at Level 3, paid AUD 31.11 an hour plus 12% superannuation.

You will report to our accounts and administration lead and work alongside one other administrator. You are a point of contact for our clients, you keep jobs moving through our systems, and you handle quotes and invoices. Over your first months, as you are trained, you will assist our admin lead with HR paperwork, supplier and software administration, and payroll and payment records, and take on more of that work as you go.

We are looking for someone who has done this kind of work before, needs only general direction, and is comfortable deciding what to handle and what to pass on. You will answer everyday client questions about our reports and process, and pass the technical ones to our assessors.

What you will do

On start:

• Answer client emails and calls, respond promptly, and triage technical enquiries to the right person
• Load new jobs into our job system with the right documents, keep job statuses and deadlines current, and send completed reports to clients on schedule
• Prepare quotes from our client fee schedules and issue invoices in Xero
• Follow up quotes and overdue invoices