Admin Support Officer

Australian Optimal Recruitment; Sydney; On-site; AUD 34,000 - 44,000; Part time

Job summary

Australian Optimal Recruitment – Sydney NSW is seeking a reliable Part-Time Administration & Office Support Officer to join the Sydney team. The role offers 20 hours per week, Monday to Friday, 10:00am–2:00pm, providing general administration and office support across the business.

You should be comfortable working independently, detail-oriented, and able to manage multiple tasks. Prior office experience and strong MS Office skills are highly regarded.

Qualifications

• Permanent residency or Australian citizenship required.
• Independent worker who takes ownership of responsibilities.
• Professional communication with customers and colleagues.
• Detail-oriented with a high level of accuracy.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Proactive team player who is happy to pitch in.
• Administration or office support experience preferred.
• Organised and reliable with good time management.

Responsibilities

• Provide day-to-day administrative and office support.
• Answer and manage incoming telephone calls and enquiries.
• Monitor and respond to general email correspondence.
• Data entry and maintaining accurate company records.
• Prepare documents, spreadsheets and general correspondence.
• Assist with filing and maintaining organised documentation.
• Coordinate appointments, meetings and general office requirements.
• Liaise with customers, suppliers and internal stakeholders.
• Assist with invoices, purchase orders and basic accounts administration.
• Maintain office supplies and coordinate general office requirements.
• Assist the team with various administrative tasks and projects.
• Provide general customer service and support when required.
• Undertake other ad hoc administration duties as needed.

Skills

Communication

Time management

Organisation

Team player

Detail-oriented

Customer service

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Australian Optimal Recruitment – Sydney NSW

14h ago , from Australian Optimal Recruitment

Our client is an established global business specialising in innovative, energy-efficient lighting solutions for commercial, industrial and infrastructure projects.
With an international parent company and a strong presence across Australia, the business combines global expertise with a local, hands-on approach. Their focus on quality, innovation and energy efficiency has positioned them as a respected name within their industry.

They are now looking for a reliable and organised Part-Time Administration & Office Support Officer to join their Sydney team.

This is a varied office support position suited to someone who enjoys being organised, keeping things running smoothly and providing practical support to a busy team.

Working 20 hours per week, Monday to Friday from 10:00am to 2:00pm, you will provide general administration and office support across the business.

Key Responsibilities

• Provide day-to-day administrative and office support
• Answer and manage incoming telephone calls and enquiries
• Monitor and respond to general email correspondence
• Data entry and maintaining accurate company records
• Prepare documents, spreadsheets and general correspondence
• Assist with filing and maintaining organised documentation
• Coordinate appointments, meetings and general office requirements
• Liaise with customers, suppliers and internal stakeholders
• Assist with invoices, purchase orders and basic accounts administration
• Maintain office supplies and coordinate general office requirements
• Assist the team with various administrative tasks and projects
• Provide general customer service and support when required
• Undertake other ad hoc administration duties as needed

Attributes / Skills:

• Must have Permanent Residency or Australian citizenship to apply
• Comfortable working independently and taking ownership of responsibilities
• Professional and confident communicating with customers and colleagues
• Detail-oriented with a high level of accuracy
• Computer literate with good skills across Microsoft Office, particularly Outlook, Word and Excel
• A proactive team player who is happy to pitch in and assist where needed
• Previous administration or office support experience is highly regarded
• Organised, reliable and able to manage your time effectively

If you're an experienced administrator looking for a genuine part-time opportunity with consistent hours and an established business, we'd love to hear from you.