Administration Officer

Service Stream; Melbourne; On-site; AUD 40,000 - 60,000; Part time

Job summary

Service Stream is seeking a highly organised Administration Officer to join our team in Melbourne, working three full days per week on-site. You will provide essential administrative support across project delivery, customer service, and business operations, ensuring accurate records and timely processing of documentation.

The role requires strong communication, excellent attention to detail, and the ability to manage multiple priorities while using Microsoft Office applications, particularly

Qualifications

• Previous experience in administration, office support, or project administration role.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to work independently and manage competing priorities.
• Professional communication and customer service skills.

Responsibilities

• Data entry and maintenance of project and operational databases.
• Preparation and processing of purchase orders and supporting documentation.
• Invoice administration and assistance with accounts processing.
• Travel calculations and employee travel record administration.
• Preparation and distribution of reports, trackers, and project documentation.
• Document control and record management to ensure compliance and accuracy.
• Customer service support, including responding to enquiries and directing requests.
• Monitoring outstanding paperwork and following up with internal stakeholders.
• Assisting with project administration and coordination activities.
• Maintaining spreadsheets and updating business performance reports.
• Supporting managers with general administrative tasks and ad hoc duties.
• Ensuring all company systems and records remain current and accurate.

Skills

Organisational skills

Time management

Attention to detail

MS Office proficiency

Communication skills

Independent working

Job description

We are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week. This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.

The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.

Key Responsibilities

• Data entry and maintenance of project and operational databases
• Preparation and processing of purchase orders and supporting documentation
• Invoice administration and assistance with accounts processing
• Travel calculations and employee travel record administration
• Preparation and distribution of reports, trackers, and project documentation
• Document control and record management to ensure compliance and accuracy
• Customer service support, including responding to enquiries and directing requests
• Monitoring outstanding paperwork and following up with internal stakeholders
• Assisting with project administration and coordination activities
• Maintaining spreadsheets and updating business performance reports
• Supporting managers with general administrative tasks and ad hoc duties
• Ensuring all company systems and records remain current and accurate

Experience required

• Previous experience in an administration, office support, or project administration role
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to work independently and manage competing priorities
• Professional communication and customer service skills

Department

Administration

Primary Location

VIC - Melbourne - 655 Collins St

Job Description Summary

As per PD

About the Role

We are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week. This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.

The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.

Key Responsibilities

• Data entry and maintenance of project and operational databases
• Preparation and processing of purchase orders and supporting documentation
• Invoice administration and assistance with accounts processing
• Travel calculations and employee travel record administration
• Preparation and distribution of reports, trackers, and project documentation
• Document control and record management to ensure compliance and accuracy
• Customer service support, including responding to enquiries and directing requests
• Monitoring outstanding paperwork and following up with internal stakeholders
• Assisting with project administration and coordination activities
• Maintaining spreadsheets and updating business performance reports
• Supporting managers with general administrative tasks and ad hoc duties
• Ensuring all company systems and records remain current and accurate

Experience required

• Previous experience in an administration, office support, or project administration role
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to work independently and manage competing priorities
• Professional communication and customer service skills

Department

Administration