Administration Officer

Cleanaway Waste Management; City Of Cockburn; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Attractive salary package

Paid parental leave

Annual employee share plan offer

Novated leasing

Optional flu vaccinations

EAP access

Discounts on private health insurance

Company discounts

Job summary

Cleanaway Waste Management is hiring an Administration Officer to support site operations in Bibra Lake / Karratha, WA. You will handle payroll processing, invoicing, purchase orders, reporting and general admin tasks for a busy industrial site.

We seek a hands-on communicator with at least 2 years of site or industrial administration experience, strong data entry and advanced Excel skills (XLOOKUP, VLOOKUP, SUMIFS, Pivot Tables) who can manage competing priorities and meet daily deadlines in a

Qualifications

• Minimum 2 years' experience in site administration, industrial administration, mining administration, payroll, accounts, or finance support roles
• Demonstrated experience processing bulk payroll and high-volume timesheet entries
• Experience supporting blue-collar employees within an industrial environment
• Proven ability to manage competing priorities and consistently meet deadlines
• Invoicing and accounts administration experience
• Experience raising and reconciling supplier purchase orders
• Advanced and highly accurate data entry skills
• Strong Microsoft Excel capability, including: XLOOKUP, VLOOKUP, SUMIFS, Pivot Tables
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving abilities
• A proactive approach with the ability to work independently
• Confidence working with large volumes of data
• Strong accountability, ownership and follow-through

Responsibilities

• Process high-volume payroll and timesheet entries (30+ timesheets per day)
• Raise, manage and reconcile supplier purchase orders
• Process invoices and support accounts administration activities
• Perform accurate data entry across multiple systems
• Maintain employee, supplier and operational records
• Prepare and maintain reports using Excel
• Follow up outstanding actions to ensure daily deadlines are met
• Provide administrative support to operational teams and site personnel
• Assist with maintaining compliance and documentation requirements

Job description

Join us at Cleanaway and contribute to making a sustainable future possible, together.

We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

As a high-growth, ASX-listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company with industry-leading HSE performance. We are Australia’s largest company in this sector, providing essential services to millions of customers and communities nationally.

The Opportunity

Our Contract Resources team in Jandakot, WA, has an exciting opportunity for an experienced Administration Officer to join our growing team. This role plays a critical part in supporting site operations through payroll processing, invoicing, purchase order management, reporting, and general administrative support.

Working closely with operational and finance teams, you will ensure accurate and timely processing of high-volume transactions while supporting a blue-collar workforce in a fast-paced industrial service environment.

Key Responsibilities

• Process high-volume payroll and timesheet entries (30+ timesheets per day)
• Raise, manage and reconcile supplier purchase orders
• Process invoices and support accounts administration activities
• Perform accurate data entry across multiple systems
• Maintain employee, supplier and operational records
• Prepare and maintain reports using Excel
• Follow up outstanding actions to ensure daily deadlines are met
• Provide administrative support to operational teams and site personnel
• Assist with maintaining compliance and documentation requirements

About You

To succeed in this role, you will bring:

• Minimum 2 years' experience in site administration, industrial administration, mining administration, payroll, accounts, or finance support roles
• Demonstrated experience processing bulk payroll and high-volume timesheet entries
• Experience supporting blue-collar employees within an industrial environment
• Proven ability to manage competing priorities and consistently meet deadlines
• Invoicing and accounts administration experience
• Experience raising and reconciling supplier purchase orders
• Advanced and highly accurate data entry skills
• Strong Microsoft Excel capability, including:
  • XLOOKUP
  • VLOOKUP
  • SUMIFS
  • Pivot Tables
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving abilities
• A proactive approach with the ability to work independently
• Confidence working with large volumes of data
• Strong accountability, ownership and follow-through

Why Join Cleanaway?

• Attractive salary package
• Career development opportunities
• Paid parental leave
• Great company benefits: Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!
• Stable Monday to Friday role with consistent hours (7 am to 3.06 pm)
• Supportive team environment within a market-leading organisation
• Opportunity to contribute to Australia's circular economy and sustainability goals

Our Process

Our recruitment process involves a number of checks, including, but not limited to, reference checks, verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

If you require any adjustments during the recruitment process, please contact us by emailing [e-mail].

Applications Close

Vacancy no: 525206

Work Type

Permanent - Full Time

Location

Bibra Lake WA Australia, Karratha WA Australia

Categories

Administration