Logistics Office Manager

Outside Box; Melbourne; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Superannuation

Team environment

Opportunity to impact processes

Job summary

Outside Box Pty Ltd, a Melbourne-based logistics specialist, seeks an experienced Office Manager to oversee administration, HR and basic finance functions. Reporting to the Managing Director, you will ensure smooth office operations, maintain records and implement efficient procedures across the business.

The role requires strong organisational skills, excellent communication and hands-on leadership to support a growing logistics operation in a dynamic environment.

Qualifications

• Diploma or higher qualification in business, administration, management or a related field.
• At least two years of relevant full-time work experience; or three years in lieu of formal qualifications.
• Experience supervising administrative functions and records management.
• Sound knowledge of office operations, HR administration, workplace procedures and WHS requirements.
• High proficiency with Microsoft Office and office management software.
• Strong interpersonal and communication skills for liaising with staff, clients and suppliers.
• Excellent organisational and time-management skills with confidentiality.
• Experience in logistics, transport, warehousing or supply-chain environments.
• Familiarity with delivery management, warehouse management, inventory or accounting software.

Responsibilities

• Plan and review office services, set priorities and implement office service standards.
• Allocate resources, space and equipment to support daily operations.
• Assign work to administrative staff and monitor performance.
• Manage records, correspondence, reports and internal documentation.
• Coordinate with operations staff, suppliers, clients and advisers to resolve issues.
• Maintain office equipment, supplies and procurement processes.
• Support OH&S compliance and internal policies.
• Coordinate personnel administration including onboarding and payroll training records.
• Organise meetings, travel arrangements and internal events.
• Improve office systems, document control and reporting processes.
• Assist with budget preparation, invoice processing and basic reconciliations.

Skills

Office management

Staff coordination

Records management

Budget support

HR administration

Communication

Confidentiality

Education

Diploma or higher in business/administration/management

Tools

Microsoft Office

Office management software

Payroll software

Job description

Outside Box Pty Ltd, a Melbourne-based logistics specialist, seeks an experienced Office Manager to oversee administration, HR and basic finance functions. Reporting to the Managing Director, you will ensure smooth office operations, maintain records and implement efficient procedures across the business.

The role requires strong organisational skills, excellent communication and hands-on leadership to support a growing logistics operation in a dynamic environment.