Office Manager

Print365 Pty Ltd; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Print365 Pty Ltd in Melbourne seeks an experienced Office Manager to establish and operate our office management systems as we transition to an industrialised housing product company. You will coordinate China supply chain logistics, ensure compliance with export regulations, and oversee office administration to support multiple projects.

The role reports to the Director and requires strong organizational skills, legal awareness of Chinese export rules, and the ability to liaise with external

Qualifications

• Experience in office management.
• Knowledge of China supply chain logistics and Chinese export regulations.
• Legal knowledge to supervise compliance with Chinese export regulations.
• Ability to assign work to administrative staff, monitor performance and train for SOP compliance.
• Understanding of WHS regulations and Australian government legislation.

Responsibilities

• Coordinate end-to-end logistics of materials imported from China to Australia, including supplier communication and shipments.
• Manage logistics providers, freight forwarders and customs brokers in China for cost-effective delivery.
• Monitor shipment timelines, costs and cargo integrity; report to Australian management.
• Apply legal knowledge to supervise compliance with Chinese export regulations, including permits and inspections.
• Review supplier contracts from a Chinese regulatory perspective.
• Assist in responding to enquiries from Chinese regulatory authorities.
• Plan, review and establish office administrative systems, priorities and service standards.
• Develop and manage the office budget and monitor operating costs.
• Manage office equipment, space and fixed assets to support concurrent projects.
• Allocate resources across the administrative team.

Skills

Office management

China supply chain logistics

Chinese export regulations

SOP compliance

Stakeholder coordination

Job description

We are seeking an experienced Office Manager to establish and operate our office management systems as we transition from a project-based startup to an industrialised housing product company. This role integrates China supply chain logistics coordination, legal compliance oversight (China regulations), and office administration management. You will report directly to the Director and play a key role in ensuring our manufacturing and on-site delivery systems are supported by a robust, compliant and efficient administrative framework.

Key responsibilities

Coordinate end-to-end logistics of materials imported from China to Australia, including supplier communication, freight forwarding, customs clearance and warehousing

Manage logistics providers, freight forwarders and customs brokers in China to ensure cost-effective and timely delivery

Monitor shipment timelines, costs and cargo integrity, and report regularly to Australian management

Apply legal knowledge to supervise compliance with Chinese export regulations, including export permits, inspection and quarantine requirements

Review supplier contracts and other legal documents from a Chinese regulatory perspective

Assist the company in responding to enquiries from Chinese regulatory authorities

Contribute to the planning, review and establishment of office administrative systems, priorities and service standards

Develop and manage the office budget, monitor operating costs and align expenditure with the company's cost model

Manage office equipment, space and fixed assets to support multiple concurrent projects

Allocate human resources, workspace and equipment efficiently across the administrative team

About you

Experienced in office management

Knowledge of China supply chain logistics and Chinese export regulations

Legal knowledge to supervise compliance with Chinese export regulations

Ability to assign work to administrative staff, monitor performance and organise training to ensure compliance with standard operating procedures (SOPs)

Understanding of occupational health and safety (WHS) regulations and relevant Australian government legislation

Ability to liaise with external professionals and internal project teams to coordinate business activities and resolve administrative problems

Ability to collect and analyse office operations data and report findings to management

Experience in establishing and maintaining office documentation systems for classification, filing and retrieval