Office Manager

Outside Box; Greater Dandenong; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration and superann

Supportive team environment

Opportunity to contribute to a growing

Scope to improve internal systems

Job summary

Outside Box Pty Ltd, a Melbourne-based logistics specialist, seeks an experienced Office Manager to oversee administrative, HR and basic finance functions. Reporting to the Managing Director, you will ensure smooth office operations, maintain records and implement efficient procedures within a growing logistics environment.

The role emphasizes strong communication, organisational skills and a proactive approach to improving internal systems, reporting and compliance.

Qualifications

• Diploma or higher in business, administration, management or a related field.
• 3+ years of relevant full-time experience in office management in lieu of formal qualifications.
• Experience supervising administrative functions, including staff coordination, records management, budget support.
• Sound knowledge of office operations, HR administration and workplace safety.
• High proficiency with Microsoft Office and office management software.
• Strong interpersonal and communication skills with staff, clients and external stakeholders.
• Excellent organisational and time-management skills with ability to manage priorities and confidentiality.
• Experience in logistics, transport, warehousing or supply-chain environment.
• Experience improving administrative systems, procedures and reporting processes.
• Familiarity with delivery management, warehouse management, inventory or accounting software.

Responsibilities

• Plan and review office services, set priorities and implement office service standards.
• Allocate office resources, space and equipment to support daily business operations.
• Assign work to administrative staff and monitor work performance.
• Manage office records, accounts, correspondence, reports and internal documentation.
• Liaise with operations staff, suppliers, clients and professional advisers to coordinate office activities and resolve administrative issues.
• Maintain office equipment, supplies and procurement processes.
• Support compliance with occupational health and safety requirements, internal policies and relevant workplace procedures.
• Coordinate personnel administration, including hiring support, onboarding, payroll administration, training records and performance documentation.
• Organise meetings, travel arrangements and internal company events where required.
• Improve office systems, administrative procedures, document control and reporting processes.
• Assist with budget preparation, invoice processing, basic reconciliations and financial administration.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Microsoft Office proficiency

Staff coordination

Education

Diploma or higher in business/administration/management

3+ years in office management or related role

Tools

Delivery management software

Warehouse management software

Inventory software

Accounting software

Job description

Salary: AU$80k to $90k per annum + 12% superannuation

Hours: 38 hours per week

About Outside Box Pty Ltd

Outside Box Pty Ltd is a Melbourne-based specialist logistics business providing premium delivery, warehousing and fulfilment services for clients who require careful handling, reliable communication and a high standard of presentation. Operating from our Dandenong South warehouse, we support businesses and private clients with white-glove delivery, furniture handling, assembly and installation, rubbish removal, secure storage, inventory coordination and digital proof of delivery. As the business continues to grow, we are seeking an experienced Office Manager to strengthen our administration, staff coordination, compliance, reporting and day-to-day office operations.

Role Overview

We are seeking a professional Office Manager to manage and coordinate the administrative, office, basic finance administration and human resources administration functions of our business. Reporting to the Managing Director, you will help ensure the office runs smoothly, support the operations team, maintain accurate records and implement efficient administrative procedures.

This role suits a proactive and organised person with strong office management experience, sound communication skills and the ability to support a growing logistics business. Experience in logistics, transport or warehousing is advantageous but not essential.

Key Responsibilities

• Plan and review office services, set priorities and implement office service standards.
• Allocate office resources, space and equipment to support daily business operations.
• Assign work to administrative staff and monitor work performance.
• Manage office records, accounts, correspondence, reports and internal documentation.
• Liaise with operations staff, suppliers, clients and professional advisers to coordinate office activities and resolve administrative issues.
• Maintain office equipment, supplies and procurement processes.
• Support compliance with occupational health and safety requirements, internal policies and relevant workplace procedures.
• Coordinate personnel administration, including hiring support, onboarding, payroll administration, training records and performance documentation.
• Organise meetings, travel arrangements and internal company events where required.
• Improve office systems, administrative procedures, document control and reporting processes.
• Assist with budget preparation, invoice processing, basic reconciliations and financial administration.

Essential Qualifications and Experience

• Diploma or higher qualification in business, administration, management or a related field, with at least two years of relevant full-time work experience; or
• At least three years of relevant full-time experience in office management, administration management or a closely related role in lieu of formal qualifications.
• Experience supervising administrative functions, including staff coordination, records management, budget support and office systems.
• Sound knowledge of office operations, HR administration, workplace procedures and work health and safety requirements.
• High-level proficiency with Microsoft Office and office management software.
• Strong interpersonal and communication skills, with the ability to liaise with staff, clients, suppliers and external stakeholders.
• Excellent organisational and time-management skills, with the ability to manage competing priorities while maintaining accuracy and confidentiality.
• Experience in a logistics, transport, warehousing or supply-chain environment.
• Experience improving administrative systems, procedures and reporting processes.
• Familiarity with delivery management, warehouse management, inventory or accounting software.

What We Offer

• Competitive remuneration and superannuation.
• A supportive and practical team environment.
• The opportunity to contribute to a growing specialist logistics business.
• Scope to improve internal systems, processes and office operations.