Office Manager – Logistics Admin & Ops Lead (Melbourne)

Outside Box; Greater Dandenong; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration and superann

Supportive team environment

Opportunity to contribute to a growing

Scope to improve internal systems

Job summary

Outside Box Pty Ltd, a Melbourne-based logistics specialist, seeks an experienced Office Manager to oversee administrative, HR and basic finance functions. Reporting to the Managing Director, you will ensure smooth office operations, maintain records and implement efficient procedures within a growing logistics environment.

The role emphasizes strong communication, organisational skills and a proactive approach to improving internal systems, reporting and compliance.

Qualifications

• Diploma or higher in business, administration, management or a related field.
• 3+ years of relevant full-time experience in office management in lieu of formal qualifications.
• Experience supervising administrative functions, including staff coordination, records management, budget support.
• Sound knowledge of office operations, HR administration and workplace safety.
• High proficiency with Microsoft Office and office management software.
• Strong interpersonal and communication skills with staff, clients and external stakeholders.
• Excellent organisational and time-management skills with ability to manage priorities and confidentiality.
• Experience in logistics, transport, warehousing or supply-chain environment.
• Experience improving administrative systems, procedures and reporting processes.
• Familiarity with delivery management, warehouse management, inventory or accounting software.

Responsibilities

• Plan and review office services, set priorities and implement office service standards.
• Allocate office resources, space and equipment to support daily business operations.
• Assign work to administrative staff and monitor work performance.
• Manage office records, accounts, correspondence, reports and internal documentation.
• Liaise with operations staff, suppliers, clients and professional advisers to coordinate office activities and resolve administrative issues.
• Maintain office equipment, supplies and procurement processes.
• Support compliance with occupational health and safety requirements, internal policies and relevant workplace procedures.
• Coordinate personnel administration, including hiring support, onboarding, payroll administration, training records and performance documentation.
• Organise meetings, travel arrangements and internal company events where required.
• Improve office systems, administrative procedures, document control and reporting processes.
• Assist with budget preparation, invoice processing, basic reconciliations and financial administration.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Microsoft Office proficiency

Staff coordination

Education

Diploma or higher in business/administration/management

3+ years in office management or related role

Tools

Delivery management software

Warehouse management software

Inventory software

Accounting software

Job description

Outside Box Pty Ltd, a Melbourne-based logistics specialist, seeks an experienced Office Manager to oversee administrative, HR and basic finance functions. Reporting to the Managing Director, you will ensure smooth office operations, maintain records and implement efficient procedures within a growing logistics environment.

The role emphasizes strong communication, organisational skills and a proactive approach to improving internal systems, reporting and compliance.