Junior Administration & Accounts Assistant

Air-Rite Mechanical Services; Brisbane; On-site; AUD 42,000 - 54,000; Full time

Job summary

Air-Rite Mechanical Services, Hemmant, Brisbane, seeks a Junior Administration & Accounts Assistant to support accounts, admin and project coordination. This is ideal for someone starting their career and eager to learn in a busy construction-adjacent business.

You will handle day-to-day admin tasks, supplier invoices, PO matching, data entry, and project documentation, with training provided and a clear path to grow across administration and finance.

Qualifications

• Good communication and organisational skills.
• Basic computer skills with MS Office (Outlook, Word, Excel).
• Willingness to learn and work in a team.

Responsibilities

• Handle day-to-day administration tasks including filing, data entry and record management.
• Assist with supplier invoices and purchase orders; basic accounts payable/receivable.
• Support project coordinators with scheduling, procurement and documentation.

Skills

Communication

Organisational skills

Microsoft Outlook

Microsoft Excel

Attention to detail

Teamwork

Tools

Microsoft Word

Job description

Junior Administration & Accounts Assistant

Air-Rite Mechanical Services – Hemmant QLD

Air-Rite Mechanical Services | Hemmant, Brisbane QLD

Full-Time | Monday to Friday

Kickstart Your Career in Administration with a Growing Brisbane Business!

Air-Rite Mechanical Services is an established Brisbane-based mechanical services and air conditioning contractor delivering commercial and residential construction projects across South East Queensland.

We are looking for an enthusiastic and organised Junior Administration & Accounts Assistant to join our friendly team at our Hemmant office.

This is a great opportunity for someone starting their administration career or looking to develop their skills across office administration, accounts and construction project coordination.

About the Role

Working alongside our accounts and projects teams, you will assist with the day-to-day administration of the business, including:

General Administration

• Answering phone calls and responding to emails
• General filing, data entry and document management
• Maintaining office records and project documentation
• Assisting with general office administration and daily tasks
• Minor PA duties for the Directors

Junior Accounts Support

• Assisting with supplier invoices and purchase orders
• Basic accounts payable and receivable administration
• Matching invoices against purchase orders and delivery dockets
• Assisting with account reconciliations and record keeping
• Supporting the accounts team with general financial administration

Project Administration & Coordination

• Assisting Project Managers with day-to-day coordination
• Preparing and tracking purchase orders and material orders
• Following up suppliers regarding orders and deliveries
• Maintaining project registers, records and documentation
• Assisting with scheduling, procurement and project reporting
• General administrative support to the projects team

About You

We are looking for someone who is reliable, motivated and willing to learn.

Ideally, you will have:

• Good communication and organisational skills
• Basic computer skills, including Microsoft Outlook, Word and Excel
• Strong attention to detail and accuracy
• A positive attitude and willingness to learn
• The ability to manage multiple tasks and work within a team

Previous administration or accounts experience would be an advantage but is not essential. Training and support will be provided.

What We Offer

• Full-time position with an established Brisbane business
• Friendly and supportive team environment
• Training and development across administration, accounts and project coordination
• Opportunity to grow your skills and responsibilities
• Exposure to the commercial construction and mechanical services industry