Administration

DRACs HVAC & Electrical; Toowoomba Regional; On-site; AUD 28,000 - 36,000; Part time

Benefits offered by this job

Competitive remuneration

Professional development

Work-life balance

Job summary

DRACs HVAC & Electrical is seeking an organised, reliable Administration professional to join our team. This part-time role (~0.7 FTE) supports office admin, accounts and job coordination in Toowoomba. You’ll handle calls, invoicing and scheduling, with MYOB and AroFlo experience preferred.

We offer competitive remuneration and work-life balance benefits. The role suits someone who can work independently while supporting a small, dynamic team in a local business with 20+ years in HVAC and

Qualifications

• Experience in office administration, accounts support or a similar role.
• Familiar with MYOB and job management software, preferably AroFlo.
• Understanding of supplier invoices, PO processing and AR/AP.
• Strong organisation, time management and deadline setting.
• Excellent written and verbal communication with clients, suppliers and staff.

Responsibilities

• Manage incoming phone calls, shared inboxes and general enquiries.
• Process supplier invoices, match POs to jobs, raise POs and follow up documentation.
• Assist with accounts payable/receivable, process supplier payments and keep records in MYOB.
• Create and manage job tasks, prepare quotes, schedule work and issue invoices.
• Coordinate accommodation and travel for off-site jobs.
• Provide admin support to directors and operations.
• Maintain accurate records and perform general office administration.

Skills

Office admin

Accounts support

MYOB

AroFlo

Invoicing

Record-keeping

Microsoft Office

Forklift license

Time management

Communication

Tools

MYOB

AroFlo

Job description

DRACs HVAC & Electrical is seeking an organised, reliable and proactive Administration professional to join our team. This role provides a combination of office administration, accounts support and job coordination to help ensure the smooth day-to-day running of our business.

This is a part-time opportunity during school hours (~0.7 FTE), making it ideal for someone seeking a role that supports work-life balance.

What you'll be doing

Managing incoming phone calls, shared inboxes and general enquiries from clients, suppliers and staff.

Processing supplier invoices, matching purchase orders to jobs, raising purchase orders and following up outstanding documentation.

Assisting with accounts payable and receivable, processing supplier payments, and maintaining accurate financial records in MYOB.

Creating and managing job tasks, preparing quotes, assisting with scheduling and issuing completed invoices to clients.

Coordinating employee accommodation and travel arrangements for jobs requiring work away from the local area.

Providing administrative support to directors and other operational requirements.

Maintaining accurate records and undertaking general office administration as required.

What we're looking for

Previous experience in office administration, accounts support or a similar role.

Experience with MYOB and job management software, preferably AroFlo.

An understanding of supplier invoices, purchase orders, invoicing and accounts receivable.

Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.

Excellent written and verbal communication skills, with confidence dealing with clients, suppliers and internal team members.

Strong attention to detail, accurate record-keeping, proficiency in Microsoft Office and general office systems, and a proactive, adaptable approach to supporting the wider business.

The ability to work independently while contributing positively to a team environment.

A forklift licence is preferred.

What we offer

• competitive remuneration
• opportunities for professional development
• a range of benefits that promote work-life balance.

About us

DRACs HVAC & Electrical is a leading provider of heating, ventilation, and air conditioning (HVAC) services, as well as electrical solutions, in the Toowoomba region. With over 20 years of industry experience, we pride ourselves on our commitment to quality, safety, and customer satisfaction.