Junior Admin Assistant — Multisite Support (Permanent)

Programmed; Newcastle-Maitland; Presencial; AUD 42.000 - 54.000; Jornada completa

Descripción de la vacante

PROGRAMMED Energy and Resources in the Newcastle region seeks a Junior Admin Support / Entry Level Assistant to provide essential administrative support for Industrial Maintenance operations.

The role covers data entry, accounts payable, payroll support, and reporting, with a Monday-Friday roster. Immediate start, permanent role. Ideal candidates are highly organised with good communication and computer skills and seek to start a career in business within a fast-paced environment.

Formación

• A genuine desire to join an office environment within the industrial maintenance sector.
• Highly organised with great attention to detail.
• Motivated, proactive, and eager to learn.
• Able to work well in a fast-paced environment.
• Good communication and computer skills.
• Ready to commit to an immediate start and a Monday-Friday roster.
• Previous administration experience within a busy office environment, ideally supporting multiple sites or operational teams (desirable).
• Certificate II in Office Administration or a relevant business qualification (desirable).

Responsabilidades

• Providing administrative support across multiple Programmed locations when required.
• Liaising with customers, suppliers, service providers and internal stakeholders
• Processing accounts payable invoices and supporting customer invoicing activities.
• Performing accurate data entry and maintaining customer and operational databases.
• Supporting payroll through the daily scanning and checking of timesheets and resolving payroll queries.
• Assisting with debtor management and customer account administration.
• Preparing reports and maintaining business documentation.
• Compiling Material Data Register (MDR) documentation in accordance with customer requirements.
• Maintaining KPI reporting, vehicle inspections and operational records.
• Assisting with office administration, including stationery, uniforms and workplace consumables.
• Providing administrative support across multiple Programmed locations when required.
• Supporting a safe, compliant and well-organised workplace.

Conocimientos

Organised

Attention to detail

Communication skills

Computer literacy

Proactive learner

Educación

Certificate II in Office Administration

Descripción del empleo

PROGRAMMED Energy and Resources in the Newcastle region seeks a Junior Admin Support / Entry Level Assistant to provide essential administrative support for Industrial Maintenance operations.

The role covers data entry, accounts payable, payroll support, and reporting, with a Monday-Friday roster. Immediate start, permanent role. Ideal candidates are highly organised with good communication and computer skills and seek to start a career in business within a fast-paced environment.