Junior Admin Assistant — Multisite Support (Permanent)

Programmed; Newcastle-Maitland; On-site; AUD 42,000 - 54,000; Full time

Job summary

PROGRAMMED Energy and Resources in the Newcastle region seeks a Junior Admin Support / Entry Level Assistant to provide essential administrative support for Industrial Maintenance operations.

The role covers data entry, accounts payable, payroll support, and reporting, with a Monday-Friday roster. Immediate start, permanent role. Ideal candidates are highly organised with good communication and computer skills and seek to start a career in business within a fast-paced environment.

Qualifications

• A genuine desire to join an office environment within the industrial maintenance sector.
• Highly organised with great attention to detail.
• Motivated, proactive, and eager to learn.
• Able to work well in a fast-paced environment.
• Good communication and computer skills.
• Ready to commit to an immediate start and a Monday-Friday roster.
• Previous administration experience within a busy office environment, ideally supporting multiple sites or operational teams (desirable).
• Certificate II in Office Administration or a relevant business qualification (desirable).

Responsibilities

• Providing administrative support across multiple Programmed locations when required.
• Liaising with customers, suppliers, service providers and internal stakeholders
• Processing accounts payable invoices and supporting customer invoicing activities.
• Performing accurate data entry and maintaining customer and operational databases.
• Supporting payroll through the daily scanning and checking of timesheets and resolving payroll queries.
• Assisting with debtor management and customer account administration.
• Preparing reports and maintaining business documentation.
• Compiling Material Data Register (MDR) documentation in accordance with customer requirements.
• Maintaining KPI reporting, vehicle inspections and operational records.
• Assisting with office administration, including stationery, uniforms and workplace consumables.
• Providing administrative support across multiple Programmed locations when required.
• Supporting a safe, compliant and well-organised workplace.

Skills

Organised

Attention to detail

Communication skills

Computer literacy

Proactive learner

Education

Certificate II in Office Administration

Job description

PROGRAMMED Energy and Resources in the Newcastle region seeks a Junior Admin Support / Entry Level Assistant to provide essential administrative support for Industrial Maintenance operations.

The role covers data entry, accounts payable, payroll support, and reporting, with a Monday-Friday roster. Immediate start, permanent role. Ideal candidates are highly organised with good communication and computer skills and seek to start a career in business within a fast-paced environment.