Junior Admin Assistant — Permanent Role, Immediate Start

Programmed GO; Newcastle-Maitland; On-site; AUD 45,000 - 60,000; Full time

Job summary

Programmed Energy and Resources is seeking a Junior Admin Support / Entry Level Assistant to join our Newcastle area team. You will provide essential administrative support for Industrial Maintenance operations, ensuring processes are completed accurately and on time.

Responsibilities include coordinating admin across sites, liaising with stakeholders, processing invoices, data entry, and supporting payroll. A Monday–Friday roster is typical with early start times. Immediate start offered.

Qualifications

• Highly organised and detail oriented.
• Good written and verbal communication skills.
• Willing to learn and adapt in a fast paced environment.

Responsibilities

• Provide administrative support across multiple Programmed locations as required.
• Liaise with customers, suppliers, service providers and internal stakeholders.
• Process accounts payable invoices and assist with customer invoicing activities.
• Perform accurate data entry and maintain customer and operational databases.
• Support payroll through daily scanning and checking of timesheets and resolve payroll queries.
• Assist with debtor management and customer account administration.
• Prepare reports and maintain business documentation.
• Maintain KPI reporting, vehicle inspections and operational records.
• Assist with office administration tasks including stationery and workplace consumables.
• Ensure a safe, compliant and well-organised workplace.

Skills

Organised

Attention to detail

Communication

Computers

Proactive learning

Education

Certificate II in Office Administration

Tools

Microsoft Office Suite

Job description

Programmed Energy and Resources is seeking a Junior Admin Support / Entry Level Assistant to join our Newcastle area team. You will provide essential administrative support for Industrial Maintenance operations, ensuring processes are completed accurately and on time.

Responsibilities include coordinating admin across sites, liaising with stakeholders, processing invoices, data entry, and supporting payroll. A Monday–Friday roster is typical with early start times. Immediate start offered.