Junior Admin Support / Entry Level Assistant

Programmed GO; Newcastle-Maitland; On-site; AUD 45,000 - 60,000; Full time

Job summary

Programmed Energy and Resources is seeking a Junior Admin Support / Entry Level Assistant to join our Newcastle area team. You will provide essential administrative support for Industrial Maintenance operations, ensuring processes are completed accurately and on time.

Responsibilities include coordinating admin across sites, liaising with stakeholders, processing invoices, data entry, and supporting payroll. A Monday–Friday roster is typical with early start times. Immediate start offered.

Qualifications

• Highly organised and detail oriented.
• Good written and verbal communication skills.
• Willing to learn and adapt in a fast paced environment.

Responsibilities

• Provide administrative support across multiple Programmed locations as required.
• Liaise with customers, suppliers, service providers and internal stakeholders.
• Process accounts payable invoices and assist with customer invoicing activities.
• Perform accurate data entry and maintain customer and operational databases.
• Support payroll through daily scanning and checking of timesheets and resolve payroll queries.
• Assist with debtor management and customer account administration.
• Prepare reports and maintain business documentation.
• Maintain KPI reporting, vehicle inspections and operational records.
• Assist with office administration tasks including stationery and workplace consumables.
• Ensure a safe, compliant and well-organised workplace.

Skills

Organised

Attention to detail

Communication

Computers

Proactive learning

Education

Certificate II in Office Administration

Tools

Microsoft Office Suite

Job description

Junior Admin Support / Entry Level Assistant

PROGRAMMED Energy and Resources has an exciting opportunity for an organised and motivated Administration Assistant to join our team. You will support our Upper Hunter operations from the Newcastle area. This role suits someone who is looking to start a career in business and who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering high‑quality admin support.

What’s on Offer?

• Permanent role, immediate start
• Work‑life friendly hours:
• Monday to Thursday: 7:00 AM - 3:30 PM
• Friday: 7:00 AM - 1:30 PM
• Join a professional team with a strong commitment to safety and quality

About the Role

As the junior admin assistant, you’ll provide essential administrative support for our Industrial Maintenance operations, ensuring business processes are completed accurately, efficiently and on time.

Your responsibilities will include:

• Providing administrative support across multiple Programmed locations when required.
• Liaising with customers, suppliers, service providers and internal stakeholders
• Processing accounts payable invoices and supporting customer invoicing activities.
• Performing accurate data entry and maintaining customer and operational databases.
• Supporting payroll through the daily scanning and checking of timesheets and resolving payroll queries.
• Assisting with debtor management and customer account administration.
• Preparing reports and maintaining business documentation.
• Compiling Material Data Register (MDR) documentation in accordance with customer requirements.
• Maintaining KPI reporting, vehicle inspections and operational records.
• Assisting with office administration, including stationery, uniforms and workplace consumables.
• Providing administrative support across multiple Programmed locations when required.
• Supporting a safe, compliant and well‑organised workplace.

About You

• A genuine desire to join an office environment within the industrial maintenance sector
• Highly organised with great attention to detail.
• Motivated, proactive, and eager to learn.
• Able to work well in a fast‑paced environment.
• Good communication and computer skills.
• Ready to commit to an immediate start and a Monday-Friday roster.
• Previous administration experience within a busy office environment, ideally supporting multiple sites or operational teams (desirable).
• Certificate II in Office Administration or a relevant business qualification (desirable).

Programmed Industrial Maintenance is a leading provider of industrial maintenance solutions across the mining, oil & gas, manufacturing, utilities, and infrastructure sectors. We combine national capability with local expertise to deliver quality outcomes for our clients while providing rewarding career opportunities for our people.

Work for a professional team with years of industry experience that is committed to your safety. Great careers start with us!!!

Who we are

As one of Australia’s largest employers, we work with great companies all around Australia and New Zealand to give you the best opportunities to work when and where you want.

At Programmed, we are committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experiences and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.