Hybrid Executive Assistant - Finance, People & Tech

Macquarie Group; Sydney; Hybrid; AUD 70,000 - 120,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

EAP program

Hybrid/flexible work

Learning & development

Salary packaging

Job summary

Macquarie Group in Sydney is seeking an Executive Assistant for the Financial Management, People and Engagement Group within Technology. The role focuses on diary management, executive support, and coordinating workforce operations across the tech division.

You will coordinate onboarding/offboarding, manage contracts, handle invoices and expenses, and support travel logistics, while helping to streamline processes and act as a central point of contact for stakeholders.

Qualifications

• Strong diary management and calendar coordination across multiple stakeholders.
• Ability to prioritise conflicting deadlines and assemble meeting packs/presentations.
• Experience supporting executives and coordinating onboarding/offboarding.
• Comfort with processing invoices, expenses and travel logistics.
• Wamiliarity with IT terminology and business operations in a technology org.

Responsibilities

• Manage busy diaries and conflicting deadlines for executives.
• Prepare meeting packs and presentations for leadership meetings.
• Coordinate contractor onboarding/offboarding and manage resource contracts.
• Process invoices and staff expenses, maintain records.
• Arrange travel and logistics for the team and stakeholders.

Skills

Diary management

Stakeholder engagement

Time management

Organisational skills

Process improvement

Tech familiarity

AI tools familiarity

Education

Bachelor's degree (optional)

Tools

MS Office

Microsoft 365

MS Copilot

Job description

Macquarie Group in Sydney is seeking an Executive Assistant for the Financial Management, People and Engagement Group within Technology. The role focuses on diary management, executive support, and coordinating workforce operations across the tech division.

You will coordinate onboarding/offboarding, manage contracts, handle invoices and expenses, and support travel logistics, while helping to streamline processes and act as a central point of contact for stakeholders.