Executive Assistant - People and Culture

Macquarie Group; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Wellbeing leave

Service bonus leave

Parental leave

Volunteer leave

Gender affirmation leave

Employee assistance program

Salary packaging options

Learning and development

Hybrid working arrangements

Work from home equipment reimbursement

Job summary

Macquarie Group in Sydney seeks an Executive Assistant to the People and Culture Directors. You will manage complex diaries, plan travel across time zones, and handle sensitive matters with confidentiality.

You will collaborate with other EAs and Executives, spearhead ad-hoc projects including events and team engagement, and support a hybrid People and Culture function.

Qualifications

• Proven experience supporting senior Directors in a fast-paced environment.
• Highly organised with exceptional diary and travel coordination skills.
• Able to manage confidential information with discretion.

Responsibilities

• Manage complex diaries for two global Directors across time zones.
• Coordinate complex travel, visas and itineraries.
• Collaborate with executive assistants and executives across teams.
• Lead ad-hoc projects including event planning and team engagement.

Skills

Diary management

Travel coordination

Stakeholder management

Communication

Time management

Discretion & confidentiality

Team collaboration

Job description

Executive Assistant - People and Culture

Join our People and Culture division, supporting two global People and Culture Directors and their teams. People and Culture are a global team with expertise in people and culture offerings, including people related strategic advisory, consulting and operational support, data insights and analytics, and digital transformation. As a division we are organised to best support our customers and aligned to our business groups, our regions and our People Products.

While Macquarie offers hybrid working for many of our roles, this role does require 4 days a week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role you will support two Directors with extensive diary management, interacting with key internal and external stakeholders across different timezones to manage diary conflicts. You will arrange complex travel, visas and manage travel itineraries, among other support tasks. Using sound judgement you will efficiently manage complex and sensitive situations, while demonstrating your ability to adapt in a fast-paced environment while maintaining confidentiality and discretion.

You will collaborate with other Executive Assistants and Executives across multiple teams and take a key role to support our success. You will have the opportunity to spearhead ad-hoc projects, including event planning and team engagement.

What you offer

• Proven experience supporting global Directors, in a complex, fast paced environment
• Highly organised with excellent time management skills and the ability to work well under pressure, manage a busy workload, conflicting priorities and deadlines effectively
• Excellent communication, planning and problem-solving skills, coupled with strong stakeholder management
• A flexible, positive, can-do attitude and the ability to work independently as well as within a team

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.