Executive Assistant

Macquarie Group Limited; Sydney; On-site; AUD 56,000 - 84,000; Full time

Job summary

Macquarie Group Limited in Sydney is seeking an experienced executive assistant on a 6-month, full-time contract. You will manage calendars, coordinate meetings and calls, and prepare meeting packs and presentations.

You will also process payments, invoices and expenses, coordinate travel itineraries and support the day-to-day running of the office. The role is based in Sydney with in-office attendance required 4 days per week, supporting the Central Division of Commodities and Global Markets.

Qualifications

• 3+ years’ experience in a similar role within financial services or a comparable sector.
• Excellent planning and organisation skills, with the ability to prioritise workloads and manage conflicting requirements.
• A high level of professionalism and strong attention to detail.
• Strong stakeholder management and communication skills, with the ability to work effectively with senior and executive stakeholders.
• MS Office experience, especially PowerPoint.

Responsibilities

• Manage executive schedules and calendar coordination.
• Coordinate meetings and conference calls.
• Prepare meeting packs and presentations.
• Process payments, invoices and expenses.
• Coordinate travel itineraries.
• Support day-to-day office operations.

Skills

3+ years experience

Planning & Organisation

Attention to detail

Stakeholder management

MS Office

Tools

PowerPoint

MS Office

Job description

Our team provides executive and administrative support to various teams within the Central Division of Commodities and Global Markets, helping our teams operate effectively day to day.
In office attendance is required for this role 4 days per week. We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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In this 6-month, full-time contract role, you will manage executive schedules, coordinate meetings and conference calls, and prepare meeting packs and presentations. You will also process payments, invoices and expenses, coordinate travel itineraries and support the day-to-day running of the office.

What you offer

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• 3+ years’ of experience in a similar role within financial services or a comparable sector.
• Excellent planning and organisation skills, with the ability to prioritise workloads and manage conflicting requirements.
• A high level of professionalism and strong attention to detail.
• Strong stakeholder management and communication skills, with the ability to work effectively with senior and executive stakeholders.
• Intermediate Microsoft Office skills, particularly PowerPoint.

About Commodities and Global Markets

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Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Inclusion at Macquarie

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We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.