Executive Assistant

Macquarie Bank Limited; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Gender affirmation leave

Job summary

Macquarie Bank Limited in Sydney is seeking an experienced executive assistant to support a team of executives and their teams, ensuring daily operations run smoothly. You will manage calendars, prepare meeting packs, and coordinate across business operations, onboarding/offboarding, contracts, invoices and travel logistics.

In this role you will partner with stakeholders at all levels, drive process improvements with the Business Management team, and contribute to a high-performing, organized

Qualifications

• Strong stakeholder engagement and cross-level communication.
• Exceptional organisational skills and ability to manage competing priorities.
• Willingness to adopt new technologies and processes.

Responsibilities

• Manage diaries, deadlines and assemble meeting packs and presentations.
• Coordinate contractor onboarding/offboarding, contracts, invoices and expenses.
• Support travel and logistics; be the central contact for stakeholders.
• Identify process improvements with the Business Management team.

Skills

Stakeholder engagement

Time management

Meeting coordination

Organizational skills

Communication across levels

Adaptability

AI tools familiarity

Proactive attitude

Tools

MS Copilot

Job description

In this dynamic role you will provide high-quality support to a team of busy executives, and their teams, partnering with them to ensure their day runs smoothly and efficiently.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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In this role you will utilise your strong time management skills to manage busy diaries and conflicting deadlines whilst ensuring meeting packs and presentations are assembled. Beyond executive support, you will play a key role in workforce and business operations, coordinating contractor onboarding and offboarding, managing resource contracts, processing invoices and expenses, and supporting travel and logistics for the team. You will work closely with the Business Management team, you will help deliver seamless operational support, identify opportunities to improve processes, solve administrative challenges and act as a central point of contact for your stakeholder groups.

While flexibility is available in some areas of Macquarie, this role requires regular in-office collaboration, with an expectation of attending the office 4-5 days per week.

What you offer

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• Strong stakeholder engagement skills, with the ability to build trusted relationships, communicate effectively across all levels and understand and translate business needs into outcomes.
• Exceptional organisational skills, with the ability to manage competing priorities, coordinate multiple priorities, and maintain a high level of accuracy and attention to detail.
• Demonstrated learning mindset, with curiosity, adaptability and a willingness to embrace new technologies, processes and ways of working to continuously improve outcomes.
• Positive, proactive attitude with a willingness to take ownership and drive outcomes.
• Familiarity with IT/software terminology and business operations in a technology organization, as well as familiarity with AI tools such as MS Copilot
• Ability to adapt and deliver results in a fast-paced, dynamic environment.

What we offer

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At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Technology

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Technology enables every aspect of Macquarie, for our people, our customers and our communities. We’re a global team that is passionate about accelerating the digital enterprise, connecting people and data, building platforms and applications and designing tomorrow’s technology solutions.

Inclusion at Macquarie

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We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.