Executive Assistant | Macquarie Capital - Fixed Term Contract

Macquarie Group; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Macquarie Capital in Melbourne is seeking a Relief Executive Assistant to support a wide and diverse group of stakeholders while executives are on leave. This 9–12 month contract requires five days per week in the office and offers exposure to senior management.

You will manage calendars, coordinate complex travel, organise meetings and events, and bring a proactive, detail-oriented approach with strong communication and MS Office skills.

Qualifications

• 2-5 years’ experience as an Executive Assistant
• Experience managing diaries, arranging complex travel, organising meetings and coordinating events
• Ability to work autonomously with proactive approach and exceptional attention to detail
• Can-do attitude, excellent communication, planning and organisation skills and ability to prioritise workloads

Responsibilities

• Support executives and a range of teams across Macquarie Capital
• Manage calendars and travel arrangements for senior leaders
• Coordinate meetings, events and communications
• Maintain high level of confidentiality and professional standards

Skills

Executive support

Diary management

Travel coordination

Event coordination

Attention to detail

Communication

Tools

MS Office

Job description

Join our team with this excellent opportunity in our Melbourne office as a Relief Executive Assistant supporting a wide and diverse group of stakeholders across Macquarie Capital. If you enjoy working in a fast-paced, exciting environment that offers senior-level management exposure then this is the opportunity for you.

This is a 9-12 month contract and requires 5 days per week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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As a Relief Executive Assistant, you will gain exposure to a wide variety of business activities covering for our Executive Assistants whilst they are on leave. You will provide a high level of support to a range of teams and executives and will have the opportunity to work across every aspect of the business. You will have the opportunity to learn more about the organisation and utilise your Executive Assistant and interpersonal skills.

What you offer

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• 2-5 years’ experience as an Executive Assistant
• Experience managing diaries, arranging complex travel, organising meetings and coordinating events
• Ability to work autonomously and have a proactive approach with exceptional attention to detail
• A can-do attitude, excellent communication, planning and organisation skills, the ability to prioritise workloads and navigate conflicting requirements will enable you to effectively manage and deliver results
• Intermediate to advanced skills in MS Office suite.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

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Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Inclusion at Macquarie

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We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.