Executive Assistant & Operations Coordinator

Macquarie Bank Limited; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Gender affirmation leave

Job summary

Macquarie Bank Limited in Sydney is seeking an experienced executive assistant to support a team of executives and their teams, ensuring daily operations run smoothly. You will manage calendars, prepare meeting packs, and coordinate across business operations, onboarding/offboarding, contracts, invoices and travel logistics.

In this role you will partner with stakeholders at all levels, drive process improvements with the Business Management team, and contribute to a high-performing, organized

Qualifications

• Strong stakeholder engagement and cross-level communication.
• Exceptional organisational skills and ability to manage competing priorities.
• Willingness to adopt new technologies and processes.

Responsibilities

• Manage diaries, deadlines and assemble meeting packs and presentations.
• Coordinate contractor onboarding/offboarding, contracts, invoices and expenses.
• Support travel and logistics; be the central contact for stakeholders.
• Identify process improvements with the Business Management team.

Skills

Stakeholder engagement

Time management

Meeting coordination

Organizational skills

Communication across levels

Adaptability

AI tools familiarity

Proactive attitude

Tools

MS Copilot

Job description

Macquarie Bank Limited in Sydney is seeking an experienced executive assistant to support a team of executives and their teams, ensuring daily operations run smoothly. You will manage calendars, prepare meeting packs, and coordinate across business operations, onboarding/offboarding, contracts, invoices and travel logistics.

In this role you will partner with stakeholders at all levels, drive process improvements with the Business Management team, and contribute to a high-performing, organized