Executive Assistant - Financial Management, People and Engagement, Technology

Macquarie Group; Sydney; Híbrido; AUD 70.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Wellbeing leave

Parental leave

Volunteer leave

EAP program

Hybrid/flexible work

Learning & development

Salary packaging

Descripción de la vacante

Macquarie Group in Sydney is seeking an Executive Assistant for the Financial Management, People and Engagement Group within Technology. The role focuses on diary management, executive support, and coordinating workforce operations across the tech division.

You will coordinate onboarding/offboarding, manage contracts, handle invoices and expenses, and support travel logistics, while helping to streamline processes and act as a central point of contact for stakeholders.

Formación

• Strong diary management and calendar coordination across multiple stakeholders.
• Ability to prioritise conflicting deadlines and assemble meeting packs/presentations.
• Experience supporting executives and coordinating onboarding/offboarding.
• Comfort with processing invoices, expenses and travel logistics.
• Wamiliarity with IT terminology and business operations in a technology org.

Responsabilidades

• Manage busy diaries and conflicting deadlines for executives.
• Prepare meeting packs and presentations for leadership meetings.
• Coordinate contractor onboarding/offboarding and manage resource contracts.
• Process invoices and staff expenses, maintain records.
• Arrange travel and logistics for the team and stakeholders.

Conocimientos

Diary management

Stakeholder engagement

Time management

Organisational skills

Process improvement

Tech familiarity

AI tools familiarity

Educación

Bachelor's degree (optional)

Herramientas

MS Office

Microsoft 365

MS Copilot

Descripción del empleo

Executive Assistant - Financial Management, People and Engagement, Technology

Sydney

Job ID

24913

06-Nov-2026

Permanent - Full time, Junior, Mid-level

The Financial Management, People and Engagement Group enables critical capabilities that support Macquarie’s financial management, workforce and employee experience. Joining our technology division you will be a part of a diverse, collaborative team delivering strategic and transformation priorities that strengthen Macquarie’s financial and workforce foundations and enable simpler, more scalable experiences for our people and businesses.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role you will utilise your strong time management skills to manage busy diaries and conflicting deadlines whilst ensuring meeting packs and presentations are assembled. Beyond executive support, you will play a key role in workforce and business operations, coordinating contractor onboarding and offboarding, managing resource contracts, processing invoices and expenses, and supporting travel and logistics for your team. Working closely with the Business Management team, you will help deliver seamless operational support, identify opportunities to improve processes, solve administrative challenges and act as a central point of contact for your stakeholder groups.

What you offer

• Strong stakeholder engagement skills, with the ability to build trusted relationships, communicate effectively across all levels and understand and translate business needs into outcomes
• Exceptional organisational skills, with the ability to manage and coordinate competing priorities, and maintain a high level of accuracy and attention to detail
• Demonstrated learning mindset, with curiosity, adaptability and a willingness to embrace new technologies, processes and ways of working to continuously improve outcomes
• Positive, proactive attitude with a willingness to take ownership and drive outcomes
• Familiarity with IT/software terminology and business operations in a technology organization, as well as familiarity with AI tools such as MS Copilot
• Ability to adapt and deliver results in a fast-paced, dynamic environment.

What we offer

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Technology

Technology enables every aspect of Macquarie, for our people, our customers and our communities. We’re a global team that is passionate about accelerating the digital enterprise, connecting people and data, building platforms and applications and designing tomorrow’s technology solutions.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.