Hybrid Admin & Operations Coordinator (Casual→PT)

Guide Right Support Services; Central Coast Council; Hybrid; AUD 43,000 - 62,000; Full time

Job summary

HARAPAN Pty Ltd is seeking a highly organized, tech-savvy administrator to support the Director with administrative and personal assistant duties. The role starts casual with flexible hours and a clear pathway to permanent part-time as the participant base grows.

You will help drive efficiency across the business, manage schedules, contribute to NDIS documentation, create systems and templates, and assist with recruitment and onboarding in a hybrid role based on the Central Coast NSW.

Qualifications

• Strong experience with Microsoft Word
• Excel with advanced formulas and data management
• Experience with Microsoft Lists and Power Automate
• Familiar with the Microsoft 365 ecosystem (Outlook/Teams)
• Experience with ShiftCare and document management systems
• Process improvement and workflow automation
• Comfortable learning new technology and improving processes

Responsibilities

• Manage administrative and operational tasks
• Assist with NDIS documentation and compliance
• Create and maintain systems and processes
• Manage schedules, appointments and correspondence
• Assist with reporting and data management
• Support recruitment and onboarding processes
• Create forms, templates and workflows
• Troubleshoot office and technology issues
• Assist with participant administration
• Occasional coverage for support work

Skills

MS Word

MS Excel

MS Lists

Power Automate

MS 365

Outlook/Teams

ShiftCare

Document mgmt

Process improvement

Education

Disability support qualification

NDIS knowledge/experience

Regulatory/compliance knowledge

Community services experience

Tools

ShiftCare

Document management systems

Job description

HARAPAN Pty Ltd is seeking a highly organized, tech-savvy administrator to support the Director with administrative and personal assistant duties. The role starts casual with flexible hours and a clear pathway to permanent part-time as the participant base grows.

You will help drive efficiency across the business, manage schedules, contribute to NDIS documentation, create systems and templates, and assist with recruitment and onboarding in a hybrid role based on the Central Coast NSW.