Hybrid Part-Time Executive Assistant to Leadership

Project Independence; Canberra; Hybrid; AUD 45,000 - 65,000; Part time

Job summary

Project Independence in Canberra seeks an Executive Assistant to provide high‑level administrative support to the leadership team. This part‑time hybrid role combines on‑site and remote work, with responsibilities including calendars, meetings, travel, agendas, minutes, and confidential information.

You will also support expense processing, board communications, records management, and coordination of program activities while collaborating with staff and external partners to advance our mission.

Qualifications

• Strong executive administrative assistance and support skills.
• Experience with calendar, meeting coordination, and document preparation.
• Ability to prepare, review and reconcile expense reports with attention to detail and basic financial literacy.
• Excellent communication skills, both written and verbal, with diverse stakeholders.
• Proficiency with office productivity tools and comfortable in a hybrid environment.

Responsibilities

• Manage calendars, schedule meetings, prepare agendas and minutes.
• Organize travel and events, handle correspondence and confidential information.
• Support processing of expense reports and board/stakeholder communications.
• Maintain records and files; coordinate program-related activities and documentation.
• Collaborate with staff and external partners to support Project Independence’s mission and services.

Skills

Calendar management

Meeting coordination

Document preparation

Records management

Confidential handling

Expense reports

Communication skills

Time management

Stakeholder liaison

Hybrid work adaptability

Education

Administration/Business qualification

Diploma/Certificate in Administration

Tools

Microsoft Office

Google Workspace

Job description

Project Independence in Canberra seeks an Executive Assistant to provide high‑level administrative support to the leadership team. This part‑time hybrid role combines on‑site and remote work, with responsibilities including calendars, meetings, travel, agendas, minutes, and confidential information.

You will also support expense processing, board communications, records management, and coordination of program activities while collaborating with staff and external partners to advance our mission.