HR Assistant

Bespoke Careers; Sydney; On-site; AUD 60,000 - 76,000; Full time

Job summary

Bespoke Careers is seeking an HR Assistant to support the People & Culture Manager with day-to-day administration in a busy, multidisciplinary design practice in Sydney.

This hands-on role focuses on coordination, administration and employee support, including handling contracts, records and documentation, maintaining handbooks and processes, and assisting with Employment Hero.

Qualifications

• 4+ years' experience in a busy team assistant, office coordinator or people support role.
• Experience managing confidential and sensitive information, including employee records, contracts or personal information.
• Strong document preparation skills
• Experience maintaining databases, records or business systems is essential
• Proven ability to coordinate multiple administrative tasks and meet deadlines in a fast-paced environment.
• Experience acting as a first point of contact for staff, clients or internal stakeholders is essential
• Experience supporting a manager or senior stakeholder with administrative tasks.

Responsibilities

• Provide administrative support to the People & Culture Manager.
• Prepare employment contracts, letters and employee documentation.
• Maintain employee records and personnel files.
• Assist with policy and procedure updates.
• Help maintain employee handbooks and People & Culture resources.
• Be a friendly and approachable point of contact for staff.
• Listen to employee concerns and elevate issues to the People & Culture Manager.
• Assist with the administration of Employment Hero.
• Maintain accurate employee data and records.
• Support ongoing process and system improvements.
• Coordinate meetings and diaries when required.

Skills

Administrative support

Confidential data handling

Document preparation

Database management

Records management

Stakeholder coordination

Customer/Staff contact

Job description

Our client is a well-established multidisciplinary design practice. Due to continued growth, they are seeking a HR Assistant to support their People & Culture Manager with the day-to-day administration of the People & Culture function.

This is a hands-on support role focused on coordination, administration and employee support.

Roles & Responsibilities

• Provide administrative support to the People & Culture Manager.
• Prepare employment contracts, letters and employee documentation.
• Maintain employee records and personnel files.
• Assist with policy and procedure updates.
• Help maintain employee handbooks and People & Culture resources.
• Be a friendly and approachable point of contact for staff.
• Listen to employee concerns and elevate issues to the People & Culture Manager.
• Assist with the administration of Employment Hero.
• Maintain accurate employee data and records.
• Support ongoing process and system improvements.
• Coordinate meetings and diaries when required.

Skills & Experience

• 4+ years' experience in a busyteam assistant, office coordinator or people support role is essential.
• Experience managing confidential and sensitive information, including employee records, contracts or personal information.
• Strong document preparation skills
• Experience maintaining databases, records or business systems is essential
• Proven ability to coordinate multiple administrative tasks and meet deadlines in a fast-paced environment.
• Experience acting as a first point of contact for staff, clients or internal stakeholders is essential
• Experience supporting a manager or senior stakeholder with administrative tasks.

Personal Attributes

• Loyal, reliable and trustworthy.
• Discreet and professional.
• Comfortable working behind the scenes in a support role.
• Empathetic and a strong listener.