Healthcare Waitlist Coordinator — Partnerships & Scheduling

St Vincent's Health Australia Limited; Melbourne; Hybrid; AUD 66,000 - 73,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Wellbeing initiatives

Professional development opportunities

Job summary

St Vincent's Hospital Melbourne is seeking a Waitlist Officer in Health Services Partnerships. This fixed-term, part-time role (3 days/week) focuses on managing the elective surgery waiting list and coordinating admissions with the Surgical Liaison Nurses to ensure safe patient preparation.

Key duties include processing forms, updating PAS, arranging pre-admission activities, and liaising with external providers.

Qualifications

• Experience in healthcare administration.
• Experience with patient administration systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Current National criminal history check or willingness to obtain one.
• Strong organisational and time management skills.
• Ability to work collaboratively in a multidisciplinary environment.

Responsibilities

• Receive and process waiting list forms from clinics and sites.
• Accurately create and update Waiting List in PAS.
• Contact patients and schedule admissions for procedures.
• Arrange pre-admission clinics and related investigations as requested.

Skills

Healthcare administration

Patient record handling

Communication

Time management

Team collaboration

Medical terminology

Tools

PAS (Patient Administration System)

Outlook

Word

Excel

Job description

St Vincent's Hospital Melbourne is seeking a Waitlist Officer in Health Services Partnerships. This fixed-term, part-time role (3 days/week) focuses on managing the elective surgery waiting list and coordinating admissions with the Surgical Liaison Nurses to ensure safe patient preparation.

Key duties include processing forms, updating PAS, arranging pre-admission activities, and liaising with external providers.