Operations Administrator

Quadconnect; Sydney; On-site; AUD 77,000 - 104,000; Full time

Job summary

QuadConnect is seeking an organised, proactive Operations Administrator in Sydney, NSW. This full-time, on-site role supports project and leadership teams with workforce coordination, travel, records, and facilities.

You’ll work closely with engineers, project managers and leadership to keep operations running smoothly and efficiently. Responsibilities include scheduling, travel management, documentation, and coordinating internal communications.

Qualifications

• Experience in administration, operations or a similar role.
• Excellent organisational skills and ability to manage multiple priorities.
• Clear, friendly communication and interpersonal skills.
• Accurate and detail-oriented with confidentiality.
• Proactive problem-solver and initiative-taker.

Responsibilities

• Manage general correspondence with staff, visitors, clients and contractors.
• Direct enquiries to the right person quickly.
• Liaise with contacts across multiple locations globally.
• Organise meetings, agendas and diaries.
• Coordinate domestic and overseas travel for project teams, including flights, accommodation and visas.
• Keep the team’s leave and travel calendar up to date.
• Monitor and order office supplies; manage office equipment.
• Support onboarding new staff from equipment setup to inductions.
• Maintain filing systems and internal records; prepare documents for managers.
• Keep information accurate, up to date and confidential.
• Log maintenance issues and liaise with contractors/building management.
• Assist managers and project teams with day-to-day admin; suggest improvements.

Skills

Organised

Proactive

Strong organisation & time management

Clear communication

Microsoft 365 proficient

Discretion with confidential info

Tools

Microsoft 365

Job description

QuadConnect is a global specialist in communications, network, and electrical infrastructure, supporting data centers and commercial and industrial sites. The company designs, builds, and maintains critical infrastructure for projects across Australia and international markets. Services span design, project management, structured cabling and fiber optics, electrical services, principal contracting, and ongoing service and support. QuadConnect is driven by integrity, quality, and client satisfaction, offering opportunities to work on complex, high-impact projects within a collaborative team environment.

As our team and project work grow across Australia and overseas, we're looking for an organised, proactive Operations Administrator to help support the project and leadership team. You'll be the person our engineers,project managers and leadership group rely on to keep things moving, from workforce coordination and travel to records, supplies and facilities.

Company Description

QuadConnect is a global specialist in communications, network, and electrical infrastructure, supporting data centers and commercial and industrial sites. The company designs, builds, and maintains critical infrastructure for projects across Australia and international markets. Services span design, project management, structured cabling and fiber optics, electrical services, principal contracting, and ongoing service and support. QuadConnect is driven by integrity, quality, and client satisfaction, offering opportunities to work on complex, high-impact projects within a collaborative team environment.

As our team and project work grow across Australia and overseas, we're looking for an organised, proactive Operations Administrator to help support the project and leadership team. You'll be the person our engineers,project managers and leadership group rely on to keep things moving, from workforce coordination and travel to records, supplies and facilities.

Role Description

The Operations Administrator is a full-time, on-site role based in Sydney, NSW, supporting the smooth day-to-day running of operational activities. This role coordinates administrative processes, maintains records and documentation, and assists with scheduling, job tracking, and resource allocation for projects. The Operations Administrator responds to internal and external queries, supports customer service interactions, and liaises with project teams, suppliers, and stakeholders to ensure timely information flow. Daily responsibilities include preparing reports, updating systems and databases, monitoring workflow and deadlines, managing travel and supporting continuous improvement in operational efficiency. The role works closely with operations management to help ensure compliance with company procedures and high standards of service delivery.

Key Responsibilities

Communication

Manage general correspondence with staff, visitors, clients and contractors.

Direct enquiries to the right person quickly.

Liaise with contacts across multiple locations globally.

Scheduling and overseas coordination

Organise meetings, agendas and diaries.

Coordinate domestic and overseas travel for project teams, including flights, accommodation and visas.

Keep the team's leave and travel calendar up to date.

Office operations

Monitor and order office supplies. Manage office equipment.

Support onboarding new staff, from equipment set-up to inductions.

Records and documents

Maintain filing systems, databases and internal records.

Prepare documents, reports and correspondence for managers and teams.

Keep information accurate, up to date and confidential.

Facilities

Log maintenance issues and liaise with contractors and building management.

Administrative support

Assist managers and project teams with day-to-day admin. Spot ways to improve office processes and help put them in place.

Skills and experience

Experience in administration, operations or a similar role is an advantage.

Strong organisation and time management, with the ability to juggle priorities.

Clear, friendly communication and good interpersonal skills. Accuracy and attention to detail.

Confidence with Microsoft 365 (Outlook, Word, Excel, Teams),

databases and scheduling tools.

A proactive problem-solver who takes initiative. Trustworthy and discreet with confidential information.

What we offer

A central role in a growing specialist infrastructure business. Real variety, from overseas project travel to day-to-day office operations.

A supportive team and room to grow your responsibilities as we expand.

A competitive salary package of $90k.