Proactive Office & Project Coordinator

Aspen Technology; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aspen Technology in Sydney seeks an Office Administrator / Project Coordinator to support daily office operations and assist project teams across energy infrastructure initiatives. You will manage reception, travel, procurement, and meeting logistics while enabling project managers with scheduling and documentation.

The role offers significant latitude to improve processes, collaborate with global teams, and develop your career in PMO functions through proactive, organized, and customer‑focused

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Administration, or a related discipline.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Project) and familiarity with PM platforms.
• Excellent organizational skills with the ability to manage multiple priorities and stakeholders.

Responsibilities

• Serve as the first point of contact for visitors and calls, ensuring a professional reception experience.
• Coordinate meeting room bookings, office setup, and travel arrangements for staff.
• Provide administrative support to Project Managers, including scheduling, planning, and documentation.
• Support project meetings, workshops, and internal stakeholder communications.
• Assist with procurement, invoicing processes, and coordination of cross‑functional activities.

Skills

Microsoft Office

Project coordination

Communication

Organization

Independent work

Education

Bachelor's degree / Diploma

Tools

SharePoint

Jira

Confluence

Job description

Aspen Technology in Sydney seeks an Office Administrator / Project Coordinator to support daily office operations and assist project teams across energy infrastructure initiatives. You will manage reception, travel, procurement, and meeting logistics while enabling project managers with scheduling and documentation.

The role offers significant latitude to improve processes, collaborate with global teams, and develop your career in PMO functions through proactive, organized, and customer‑focused