Finance Administration Officer

Quadconnect; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Quadconnect in Western Sydney, NSW, is seeking a Finance Administration Officer to support day-to-day finance and admin tasks. This full-time, on-site role focuses on invoices, expense claims, purchase orders, and accurate financial records to help drive month-end reporting.

You will coordinate office administration, manage documentation, and assist finance and project teams while responding to inquiries and ensuring timely follow-up on outstanding payments.

Qualifications

• Candidates should possess strong General Administration and Administrative Assistance skills, including document management and office coordination.
• Candidates should possess effective Communication and Customer Service skills to handle inquiries, support internal teams, and liaise with clients and suppliers.
• Candidates should possess solid Organization Skills, with the ability to prioritize tasks, manage deadlines, and maintain accurate records.
• Experience in basic finance or accounting administration (e.g., accounts payable/receivable, invoicing, reconciliations) is highly beneficial.
• Proficiency with office software and finance or ERP systems, such as Excel and accounting platforms, is preferred.
• A certificate or diploma in business administration, accounting, or a related field, or equivalent experience, is advantageous.
• Attention to detail, reliability, and the ability to work collaboratively within a multidisciplinary team are essential.

Responsibilities

• Process invoices, expense claims, and purchase orders.
• Maintain accurate financial records and support month-end reporting.
• Coordinate general office administration and filing systems.
• Provide admin support to finance and project teams.
• Respond to inquiries and support billing and accounts payable/receivable.
• Ensure timely follow-up on outstanding payments.
• Support process improvements and ensure policy compliance.

Skills

General Administration

Communication

Organization

Finance Administration

Office Software

Attention to detail

Education

Certificate/Diploma in Business Administration or Accounting

Equivalent experience

Tools

Excel

Job description

Company Description Quadconnect is a global specialist in communications, network, and electrical infrastructure, supporting data centers and commercial and industrial sites. The company designs, builds, and maintains critical infrastructure, delivering projects across Australia and internationally. Services span design, project management, structured cabling and fiber optics, electrical services, principal contracting, and ongoing service and support. Quadconnect is guided by integrity, quality, and client satisfaction, offering team members the opportunity to work on complex, high-impact projects. The organization values professionalism, collaboration, and long-term client relationships.

Role Description The Finance Administration Officer is a full-time, on-site role based in Western Sydney, NSW. This role is responsible for supporting day-to-day finance and administrative operations, including processing invoices, expense claims, and purchase orders, maintaining accurate financial records, and assisting with month-end reporting. The Finance Administration Officer will coordinate general office administration, manage documentation and filing systems, and provide administrative assistance to finance and project teams. The role includes responding to internal and external inquiries, supporting customer service activities related to billing and accounts, and ensuring timely follow-up on outstanding payments. The successful candidate will contribute to efficient workflows, help maintain compliance with company policies and relevant regulations, and support continuous process improvements.

Qualifications

• Candidates should possess strong General Administration and Administrative Assistance skills, including document management and office coordination.
• Candidates should possess effective Communication and Customer Service skills to handle inquiries, support internal teams, and liaise with clients and suppliers.
• Candidates should possess solid Organization Skills, with the ability to prioritize tasks, manage deadlines, and maintain accurate records.
• Experience in basic finance or accounting administration (e.g., accounts payable/receivable, invoicing, reconciliations) is highly beneficial.
• Proficiency with office software and finance or ERP systems, such as Excel and accounting platforms, is preferred.
• A certificate or diploma in business administration, accounting, or a related field, or equivalent experience, is advantageous.
• Attention to detail, reliability, and the ability to work collaboratively within a multidisciplinary team are essential.

What We Offer

• A supportive and friendly working environment,
• Ongoing training and professional development,
• Opportunity to develop and grow your career in a growing business.