Hybrid Strategic Executive Assistant & Operations Partner

Where U; Western Australia; Hybrid; AUD 60,000 - 90,000; Full time

Job summary

Where U is seeking an organised Executive Assistant to join on a fixed-term maternity cover. You will be the right hand to the Director, managing calendars, coordinating travel and events, and supporting operations across the business.

You'll also assist with finance tasks, onboarding new staff and keeping internal records up to date, while driving process improvements in a collaborative, hybrid Perth-based team.

Qualifications

• Experience in Executive/Personal/Team Assistant or Operations support.
• Strong diary/calendar management and travel coordination.
• Experience with invoicing/AR and Xero or similar systems.

Responsibilities

• Manage Director's calendar, inbox, meetings and appointments.
• Organise domestic and international travel and events.
• Support finance team with invoicing and payments via Xero.
• Onboard new team members and maintain records.
• Improve processes and maintain dashboards and reports.

Skills

Diary management

Calendar management

Multitasking

Communication

Independent working

Tools

Xero

Microsoft Office

Job description

Where U is seeking an organised Executive Assistant to join on a fixed-term maternity cover. You will be the right hand to the Director, managing calendars, coordinating travel and events, and supporting operations across the business.

You'll also assist with finance tasks, onboarding new staff and keeping internal records up to date, while driving process improvements in a collaborative, hybrid Perth-based team.