C-Suite Executive Assistant - 12-Month Contract

MECCA; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional development programs

Health and well-being initiatives

Reward and recognition programs

Bonus and incentive programs

Quarterly product allowance

40% discount for self and family

Job summary

MECCA in Melbourne is seeking an organised, detail-driven Executive Assistant to support a C‑Suite leader in our Support Centre. You’ll manage complex calendars, coordinate high-profile events, and arrange travel across time zones with precision.

You’ll bring discretion, initiative and excellent communication to a fast-paced, people-first business. Proficiency with MS Office and diary management, plus ability to collaborate across internal teams and external vendors, are essential.

Qualifications

• Previous experience supporting executive leaders (C Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.

Responsibilities

• Manage complex and ever-changing executive calendars, across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Diary management

Event planning

Travel logistics

Calendar management

Discretion

Communication

Tools

Microsoft Office

Outlook

Word

Excel

Job description

MECCA in Melbourne is seeking an organised, detail-driven Executive Assistant to support a C‑Suite leader in our Support Centre. You’ll manage complex calendars, coordinate high-profile events, and arrange travel across time zones with precision.

You’ll bring discretion, initiative and excellent communication to a fast-paced, people-first business. Proficiency with MS Office and diary management, plus ability to collaborate across internal teams and external vendors, are essential.