C-Suite Executive Assistant — 12-Month Leave Cover | Hybrid

Veolia; Sydney; Híbrido; AUD 90.000 - 110.000; A tiempo parcial

Descripción de la vacante

Veolia in Sydney is seeking an experienced Executive Assistant to support two senior leaders in a fast-paced, high-growth environment. You will act as a trusted partner, helping manage competing priorities and driving executive efficiency.

You will work closely with internal and external stakeholders, requiring discretion, initiative and excellent communication. This role offers a hybrid setup and a contract of 4 months.

Formación

• 3+ years' experience in an Executive Assistant or Personal Assistant role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organisational skills, with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills; high levels of professionalism and discretion.
• Proactive, organised and able to work independently.

Responsabilidades

• Executive & Calendar Management: Manage busy calendars, prioritise commitments and resolve scheduling conflicts.
• Meeting Coordination: Organise leadership meetings, client engagements and executive briefings, including agendas and follow-ups.
• Travel Management: Coordinate domestic and international travel logistics.
• Project & Event Support: Support strategic initiatives, leadership offsites and cross-functional projects.
• Stakeholder Engagement: Act as a point of contact for internal and external stakeholders.
• Executive Administration: Support inbox management, expense reporting and confidential communications.
• Process Improvement: Identify opportunities to improve executive workflows and enhance leadership effectiveness.

Conocimientos

Calendar management

Meeting coordination

Travel management

Stakeholder engagement

Executive administration

Process improvement

Herramientas

Google Workspace

Slack

Zoom

Descripción del empleo

Executive Assistant

Posted today

Job Description

Executive Assistant

Location: Sydney, Hybrid
Employment Type: Initial 4-month contract

Open to Working Holiday Visas

We’re partnering with a leading global technology organisation to find an experienced Executive Assistant to support two senior leaders within a fast-paced, high-growth environment.

This is a great opportunity for an EA who enjoys working beyond traditional administrative support. You'll act as a trusted partner to senior leadership, helping manage competing priorities, drive organisational efficiency and ensure the smooth running of executive operations.

You'll work closely with a range of internal and external stakeholders, requiring a high level of professionalism, discretion, initiative and strong communication skills.

bThe Role

Working closely with two senior executives, your responsibilities will include:

• Executive & Calendar Management: Managing busy and ever-changing calendars, prioritising commitments and proactively resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including preparing agendas, presentations and meeting follow-ups.
• Travel Management: Coordinating domestic and international travel, including flights, accommodation, itineraries and associated logistics.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, team events and cross‑functional projects, managing logistics and key deliverables.
• Stakeholder Engagement: Acting as a key point of contact for internal and external stakeholders, building relationships across all levels of the business.
• Executive Administration: Supporting inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows, implement efficiencies and enhance the overall effectiveness of the leadership team.

About You

We're looking for someone who is proactive, highly organised and comfortable operating in a fast‑paced environment.

You’ll ideally bring:

• 3+ years' experience in an Executive Assistant, Personal Assistant or similar administrative support role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organisational skills, with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• A proactive approach, with the ability to anticipate needs and work independently.
• Confidence using Google Workspace, Slack, Zoom and other collaboration tools.
• The ability to adapt quickly and remain calm in a changing environment.

What's in it for you?

• Opportunity to support senior leadership within a globally recognised technology organisation.
• A varied role that goes beyond traditional executive administration.
• Exposure to strategic business initiatives and senior stakeholder engagement.
• A collaborative and high‑performing environment where initiative and ideas are encouraged.
• The opportunity to make a genuine impact on executive effectiveness and business operations.

If you're an organised, proactive EA looking for your next opportunity in a fast-paced and collaborative environment, we'd love to hear from you.