Global Executive Admin & Calendar Lead

Global Payments; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support a portfolio of around 15 senior leaders in a fast-paced shared-services environment in Sydney. You will coordinate calendars, travel, expenses and onboarding, ensuring smooth day-to-day operations.

The successful candidate is highly organized, detail-oriented, and excels in communication and stakeholder management, with experience in Microsoft 365 apps and supporting multiple leaders across a global organisation.

Qualifications

• Proven experience in an administrative, team assistant, coordinator or business support role.
• Experience supporting multiple leaders in a shared-services environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Proactive, reliable, and customer-focused approach.
• Comfort with calendars, travel booking systems, and expense management tools.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calendar management

Travel coordination

Stakeholder management

Attention to detail

Communication skills

Multi-leader support

Event coordination

Multitasking

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Global Payments is seeking an Administrative Assistant to support a portfolio of around 15 senior leaders in a fast-paced shared-services environment in Sydney. You will coordinate calendars, travel, expenses and onboarding, ensuring smooth day-to-day operations.

The successful candidate is highly organized, detail-oriented, and excels in communication and stakeholder management, with experience in Microsoft 365 apps and supporting multiple leaders across a global organisation.