Executive Admin Assistant — Growth Path (Entry Level)

Bacena Fund Management Pty Ltd; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Chatswood Global Payments Inc. is looking for an Administrative Assistant to support a portfolio of senior leaders within a fast-paced, shared-services environment. You will coordinate calendars, travel, onboarding, and expense processing to ensure seamless operations across approx. 15 leaders.

The role is anchored in a dynamic People & Culture team, offering exposure to large or global organisations and a collaborative, customer-focused work culture in Sydney.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Organisational skills

Calendar management

Stakeholder management

Customer-focused

Communication

Attention to detail

Multitasking

Event coordination

Onboarding support

Team support experience

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Chatswood Global Payments Inc. is looking for an Administrative Assistant to support a portfolio of senior leaders within a fast-paced, shared-services environment. You will coordinate calendars, travel, onboarding, and expense processing to ensure seamless operations across approx. 15 leaders.

The role is anchored in a dynamic People & Culture team, offering exposure to large or global organisations and a collaborative, customer-focused work culture in Sydney.