Global CEO Chief of Staff & Board Operations

Employee Matters; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Employee Matters is recruiting on behalf of a rapidly scaling, global fintech platform to hire an Executive Assistant / Chief of Staff in Sydney. You will support the Global CEO, drive monthly reporting, and act as a right-hand operator across international offices.

You will manage board packs, calendars, travel, and executive communications with a calm, proactive approach and a relentless focus on accountability and process rigor.

Qualifications

• 5+ years supporting C-level executives in fast-paced corporate environments.
• Experience drafting and managing Board/Executive Committee packs.
• Expert MS Word, PowerPoint; ensures executive-grade documents.
• Proficient with Asana, Monday.com, Trello for project management.
• High emotional intelligence and resilience under pressure.
• Strong diary management and travel coordination.

Responsibilities

• Oversee end-to-end board reporting and paper preparation.
• Coordinate inputs from cross-functional leads; manage deadlines.
• Attend meetings to draft minutes and track post-meeting actions.
• Serve as operational proxy for the CEO across global offices.
• Manage complex diary across time zones; travel logistics.
• Prepare investor communications and executive documents.

Skills

Executive support

Board packs

MS Word

PowerPoint

Project management

Asana

Monday.com

Trello

Attention to detail

Emotional intelligence

Tools

Asana

Monday.com

Trello

Job description

Employee Matters is recruiting on behalf of a rapidly scaling, global fintech platform to hire an Executive Assistant / Chief of Staff in Sydney. You will support the Global CEO, drive monthly reporting, and act as a right-hand operator across international offices.

You will manage board packs, calendars, travel, and executive communications with a calm, proactive approach and a relentless focus on accountability and process rigor.