Sydney Finance & Admin Assistant – Entry-Level Growth Path

Bacena Fund Management Pty Ltd; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Chatswood Global Payments Inc. is looking for an Administrative Assistant to support a portfolio of senior leaders within a fast-paced, shared-services environment. You will coordinate calendars, travel, onboarding, and expense processing to ensure seamless operations across approx. 15 leaders.

The role is anchored in a dynamic People & Culture team, offering exposure to large or global organisations and a collaborative, customer-focused work culture in Sydney.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Organisational skills

Calendar management

Stakeholder management

Customer-focused

Communication

Attention to detail

Multitasking

Event coordination

Onboarding support

Team support experience

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Administrative Assistant

Chatswood Global Payments Inc.

Posted 4 days ago

Job Description

Ready to take your career global?

Make your mark at one of the biggest names in payments. We’re looking for an Administrative Assistant to join our ever-evolving People & Culture team and help us unleash the potential of every business.

About the Opportunity

We're looking for a highly organised and proactive Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. Supporting approximately 15 leaders, you'll play a key role in keeping day-to-day operations running smoothly through effective coordination, organisation, and administrative support.

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional service.

Salary

The annual salary range for this position is AUD $80,000 to 95,000 plus superannuation

What You’ll Own

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

What You’ll Bring

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.
• Proficiency across Microsoft 365, including Outlook, Teams, and SharePoint.

About the team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it’s unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We’re curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.