Administrative Assistant

Greater Giving, Inc.; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Global Payments is seeking a highly organised Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You’ll coordinate calendars, meetings, travel arrangements, expenses, and onboarding to ensure day-to-day operations run smoothly.

This fast-paced role requires superb communication, attention to detail, and the ability to manage competing priorities across a large, global organisation.

Qualifications

• Experience in administrative, team assistant, coordinator, or business support roles.
• Strong organisational skills and ability to manage multiple deadlines.
• Excellent attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.
• Proactive, reliable, and customer-focused approach.
• Proficiency with calendars, travel systems, and expense tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with PO, invoice management, or onboarding activities.
• Exposure to large or global organisations.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calender management

Travel booking

Expense management

Onboarding support

Event coordination

Stakeholder management

Microsoft 365

Communication

Tools

Outlook

Teams

SharePoint

Job description

Make your mark at one of the biggest names in payments. We’re looking for an Administrative Assistant to join our ever-evolving People & Culture team and help us unleash the potential of every business.

About the Opportunity

We're looking for a highly organised and proactive Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. Supporting approximately 15 leaders, you'll play a key role in keeping day-to-day operations running smoothly through effective coordination, organisation, and administrative support.

This is a great opportunity for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional service.

The annual salary range for this position is AUD $80,000 to 95,000 plus superannuation

What You'll Own

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

What You'll Bring

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.
• Proficiency across Microsoft 365, including Outlook, Teams, and SharePoint.

About the team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it’s unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We’re curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.

Does this sound like you? Then you sound like a Globalpayer.

Explore the benefits we offer in Australia

My Health

We offer access to medical coverage that supports the health and wellbeing for you and your family

My Money

In addition to base salary, you may be eligible for bonuses and/or equity awards, determined by role, level, impact, and our policies.

My Lifestyle

We have a dedicated Wellness Week each year – which includes an extra paid day off - so you can take time to relax, recharge and invest in your wellbeing.

My Family

FLEX, our family inclusion community, offers support for all Globalpayers at every stage, from raising families to caring for loved ones.

My Time Off

We offer paid time off and public holidays so you can rest, recharge and spend time on what matters most.

Privacy Statement

Global Payments is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how Global Payments protects personal information online, please see the Online Privacy Notice.

Sourcing Model

Recruitment at Global Payments works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. Global Payments does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.