Executive Admin & Coordination Specialist

Virtual Coworker Inc.; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

InterSystems in Sydney is seeking a highly organized Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You will coordinate calendars, travel, events, onboarding, and day-to-day operations to keep 15 leaders' activities running smoothly.

This role requires 3-5 years of corporate admin experience, strong Microsoft 365 skills, attention to detail, and a proactive approach.

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Qualifications in Office / Business Administration desirable.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Advanced skills in Microsoft 365 and Workday would be desirable.

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm).
• Assistance organising and preparing for internal staff events.
• Daily Staff Movements.
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders.
• Preparing documents/presentations – formatting, printing, binding as needed.
• Assistance with monthly Amex reconciliation.
• Responding to requests via team inbox.
• Co-ordination of travel – Domestic
• ASG Team support and role coverage.

Skills

Administrative experience

Team collaboration

Calendar management

Travel coordination

Expense management

Attention to detail

Communication skills

Education

Office / Business Administration qualification

Tools

Microsoft Office

Microsoft Outlook

Microsoft 365

Workday

Job description

InterSystems in Sydney is seeking a highly organized Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You will coordinate calendars, travel, events, onboarding, and day-to-day operations to keep 15 leaders' activities running smoothly.

This role requires 3-5 years of corporate admin experience, strong Microsoft 365 skills, attention to detail, and a proactive approach.