Administrative Assistant

Global Payments; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support a portfolio of around 15 senior leaders in a fast-paced shared-services environment in Sydney. You will coordinate calendars, travel, expenses and onboarding, ensuring smooth day-to-day operations.

The successful candidate is highly organized, detail-oriented, and excels in communication and stakeholder management, with experience in Microsoft 365 apps and supporting multiple leaders across a global organisation.

Qualifications

• Proven experience in an administrative, team assistant, coordinator or business support role.
• Experience supporting multiple leaders in a shared-services environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Proactive, reliable, and customer-focused approach.
• Comfort with calendars, travel booking systems, and expense management tools.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calendar management

Travel coordination

Stakeholder management

Attention to detail

Communication skills

Multi-leader support

Event coordination

Multitasking

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

Ready to take your career global? Make your mark at one of the biggest names in payments. We're looking for an Administrative Assistant to join our ever-evolving People & Culture team and help us unleash the potential of every business.

About the Opportunity

We're looking for a highly organised and proactive Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. Supporting approximately 15 leaders, you'll play a key role in keeping day-to-day operations running smoothly through effective coordination, organisation, and administrative support. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional service.

Salary

The annual salary range for this position is AUD $80,000 to 95,000 plus superannuation

What You’ll Own

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

What You’ll Bring

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.
• Proficiency across Microsoft 365, including Outlook, Teams, and SharePoint.

About the team

Our inclusive and global teams win together every day. We're proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it's unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We're curious and innovative - always finding better ways to deliver impact. We empower each other to make decisions, and it's our passion that drives excellence in everything we set out to do.

Does this sound like you? Then you sound like a Globalpayer.

Global Payments and Worldpay

Global Payments and Worldpay recently joined forces, and we're currently operating across two Workday application systems. If you don't see one of your applications here, it may have been submitted in the Worldpay Workday system instead.

About Global Payments

At Global Payments (NYSE : GPN), we empower simple, fast, secure payments for everyone. And to do that, we've built a complete, worldwide commerce ecosystem that delivers software and services at scale to millions of companies around the world—from ambitious startups to global enterprises.

Our team of 27,000 experts is dedicated to your success.

Headquartered in Atlanta, Georgia, we're a Fortune 500® company and a member of the S&P 500 with worldwide reach spanning North America, Europe, Asia Pacific and Latin America. Wherever you are—or wherever you want to be—we're there, ready to support you.

For more information, visit company.globalpayments.com and follow Global Payments on X, LinkedIn and Facebook.

Accommodations: Accessibility Requests: If you wish to request reasonable accommodations related to applying for employment or provide feedback about the accessibility of this website, please contact [e-mail] EEOC Statement: Global Payments Inc. is an equal opportunity employer. Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. Those applicants requiring reasonable accommodation to the application and/or interview process should notify [e-mail].