Group Administrator

Long Resources Ltd; North Sydney Council; On-site; AUD 40,000 - 45,000; Part time

Job summary

A leading cloud company in North Sydney Council is looking for an Executive Assistant / Group Administrator. This mid-senior level contract role involves extensive calendar management, travel booking, and event organization. The ideal candidate should have 2-3 years of experience in similar roles, possess excellent communication and organizational skills, and be proficient in Microsoft Office tools. With a focus on collaboration and support for the leadership team, this position offers an exciting opportunity to contribute to a global leader in cloud innovation.

Qualifications

• 2-3 years’ experience supporting multiple Leads or in a 1-to-1 support role.
• Proven ability in complex calendar and travel management.
• Experience in general business administration and customer service.

Responsibilities

• Manage calendars and organize meetings for the leadership team.
• Book travel and manage expense submissions.
• Assist with on-boarding of new hires.

Skills

Strong verbal and written communication

Organisational skills

Proficient in Microsoft Office suite

Attention to detail

Ability to prioritize

Tools

Microsoft Teams

Microsoft Outlook

Travel and Expense applications

Job description

Executive Assistant / Group Administrator

Be among the first 25 applicants. This range is provided by Long Resources Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$40.00/yr - A$45.00/yr

Recognized as a Global Fortune 500 leader and an employer of choice worldwide, this organization is driving innovation that empowers people and businesses to achieve more. With a commitment to sustainability, inclusivity, and cutting-edge technology, it continues to shape the future of work and digital transformation.

About the Role

Do you want to be an Executive Assistant/Group Administrator at one of the largest cloud companies in the world at the most exciting transformative time in the industry? Envision a world where passionate innovators come to collaborate, envisioning what can be and taking their careers places, they simply couldn’t anywhere else. This is a world of more possibility, more innovation, more openness, and sky’s-the-limit thinking - a cloud-enabled world.

Responsibilities

• Calendar Management – Calendar management to assist in organising team meetings, 1 to 1’s, Customer meetings and any other internal and external meetings required. Including providing Tier 2 EA support to the Education Lead.
• Travel - To be booked for each of Leads and Calendars populated to reflect the travel.
• Expenses – Submit and process expenses for all leads on a monthly-basis.
• Event Management – managing ad-hoc team offsites, including internal/customer/corporate hospitality events.
• PO Management – PO management on behalf of Leads and their team requirements.
• PC Refresh – Work with procurement re: PC requirements for all of the Public Sector Team, including new headcount and refresh cycle and maintaining the Asset Register.
• On-boarding – Ensuring all new hires are issued with a laptop, headset and ready to go upon start date in their location. Work with HR to ensure new hires have a simple, consistent, streamlined and positive on-boarding experience; point of contact provided in addition to direct manager.
• Projects – Work with manager and other Group Admins to ensure Group Admin Teams site is updated with current ‘how-to’ procedures and policies.
• Ad-hoc – assist with any additional support requests from the Leadership Team and requirements from the business segment.

Qualifications

2-3 years’ experience within a similar Group Admin supporting multiple Leads or 1 to 1 support role at a Leadership level, including complex calendar and travel management, general business administration, and customer service.

Required Skills

• Professional manner with strong verbal and written communication and interpersonal skills including diplomacy, integrity and resourcefulness
• Proven track record of accountability, reliability, and confidentiality
• Exceptional organisational skills with the ability to prioritise among multiple projects and a high volume of incoming requests
• Ability to make timely decisions, prioritise, and exercise sound judgment with appropriate urgency in situations that require a quick response
• Corporate or Operational Background
• Experience collaborating and partnering with Business Management and/or Chief of Staff role(s) as well as a broader business administration/operations community
• Proficient in Microsoft Office suite and experience using tools and applications for Travel and Expenses and Purchase Orders is a bonus
• Have a passion for learning
• Confident user of Microsoft products (including Outlook, Office, Teams & SharePoint) would be preferable.
• Requires a high level of administrative skill with the ability to learn quickly, good organisational and communication skills.
• Someone with a high level of attention to detail, who is proactive and is a strong team player.

Preferred Skills

Apply now for an immediate interview!!!!

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative