Executive Administrative Assistant - Leadership & Events Support

Greater Giving, Inc.; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Global Payments is seeking a highly organised Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You’ll coordinate calendars, meetings, travel arrangements, expenses, and onboarding to ensure day-to-day operations run smoothly.

This fast-paced role requires superb communication, attention to detail, and the ability to manage competing priorities across a large, global organisation.

Qualifications

• Experience in administrative, team assistant, coordinator, or business support roles.
• Strong organisational skills and ability to manage multiple deadlines.
• Excellent attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.
• Proactive, reliable, and customer-focused approach.
• Proficiency with calendars, travel systems, and expense tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or offsite planning experience.
• Experience with PO, invoice management, or onboarding activities.
• Exposure to large or global organisations.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calender management

Travel booking

Expense management

Onboarding support

Event coordination

Stakeholder management

Microsoft 365

Communication

Tools

Outlook

Teams

SharePoint

Job description

Global Payments is seeking a highly organised Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You’ll coordinate calendars, meetings, travel arrangements, expenses, and onboarding to ensure day-to-day operations run smoothly.

This fast-paced role requires superb communication, attention to detail, and the ability to manage competing priorities across a large, global organisation.