Front Desk & Office Administrator – ASAP Start

Pro 4X4 Australia; Gold Coast City; On-site; AUD 51,000 - 55,000; Full time

Job summary

Pro 4X4 Australia is seeking an experienced Office Administrator for their Stapylton team to support daily operations in a fast‑paced industrial environment. The role focuses on accurate inventory records, purchasing coordination, data entry, and maintaining Excel registers to keep the business running smoothly.

This hands‑on position offers an ongoing opportunity with ASAP start, training on company systems, and a Monday–Friday schedule from 6:30am to 2:36pm with no weekend shifts.

Qualifications

• Previous administration experience within construction, transport, warehousing or a similar industrial environment.
• Intermediate or higher Microsoft Excel skills.
• Strong attention to detail and accurate data entry skills.
• Confident communication skills and a helpful, professional approach.
• Ability to prioritise tasks, meet deadlines and work independently.

Responsibilities

• Managing the day‑to‑day administration and coordination of the office environment
• Acting as the first point of contact for visitors, clients and contractors, ensuring a professional and welcoming experience
• Managing reception duties, including answering and directing incoming calls, responding to enquiries and coordinating visitors
• Coordinating meeting room bookings, preparing meeting spaces and welcoming guests onsite
• Coordinating office supplies, equipment purchases and purchase order requirements
• Providing administrative support across the business, including correspondence and general enquiries
• Maintaining business data and records
• Coordinating office facilities, building maintenance, cleaning services and workplace requirements
• Coordinating company assets including fleet vehicles, mobile devices, uniforms and office equipment
• Building and maintaining strong relationships with suppliers, contractors and external service providers
• Preparing internal communications and company updates
• Organising staff events, engagement activities and initiatives that contribute to a positive workplace culture

Skills

Admin experience

Excel proficiency

Communication skills

Independent worker

Job description

Pro 4X4 Australia is seeking an experienced Office Administrator for their Stapylton team to support daily operations in a fast‑paced industrial environment. The role focuses on accurate inventory records, purchasing coordination, data entry, and maintaining Excel registers to keep the business running smoothly.

This hands‑on position offers an ongoing opportunity with ASAP start, training on company systems, and a Monday–Friday schedule from 6:30am to 2:36pm with no weekend shifts.