Service Admin & Front Desk Coordinator

Pro 4X4 Australia; Gold Coast City; Vor Ort; AUD 51.000 - 55.000; Vollzeit

Zusammenfassung

Pro 4X4 Australia is seeking an experienced Office Administrator for their Stapylton team to support daily operations in a fast‑paced industrial environment. The role focuses on accurate inventory records, purchasing coordination, data entry, and maintaining Excel registers to keep the business running smoothly.

This hands‑on position offers an ongoing opportunity with ASAP start, training on company systems, and a Monday–Friday schedule from 6:30am to 2:36pm with no weekend shifts.

Qualifikationen

• Previous administration experience within construction, transport, warehousing or a similar industrial environment.
• Intermediate or higher Microsoft Excel skills.
• Strong attention to detail and accurate data entry skills.
• Confident communication skills and a helpful, professional approach.
• Ability to prioritise tasks, meet deadlines and work independently.

Aufgaben

• Managing the day‑to‑day administration and coordination of the office environment
• Acting as the first point of contact for visitors, clients and contractors, ensuring a professional and welcoming experience
• Managing reception duties, including answering and directing incoming calls, responding to enquiries and coordinating visitors
• Coordinating meeting room bookings, preparing meeting spaces and welcoming guests onsite
• Coordinating office supplies, equipment purchases and purchase order requirements
• Providing administrative support across the business, including correspondence and general enquiries
• Maintaining business data and records
• Coordinating office facilities, building maintenance, cleaning services and workplace requirements
• Coordinating company assets including fleet vehicles, mobile devices, uniforms and office equipment
• Building and maintaining strong relationships with suppliers, contractors and external service providers
• Preparing internal communications and company updates
• Organising staff events, engagement activities and initiatives that contribute to a positive workplace culture

Kenntnisse

Admin experience

Excel proficiency

Communication skills

Independent worker

Jobbeschreibung

Job Description

Our client is an established supplier of scaffolding equipment and access solutions to the construction and industrial sectors. Their Stapylton team supports the supply, storage and distribution of equipment, with an opportunity available for an experienced Office Administrator to support daily operations.

$37–$40 per hour.

Monday to Friday, 6:30am–2:36pm - no weekends!

Ongoing opportunity with an ASAP start.

Training provided on company systems.

About the Role:

Maintain accurate inventory records and complete stock reconciliations.

Coordinate purchasing, including quotes, purchase orders and order follow-up.

Update Excel registers, trackers and internal systems.

Complete data entry and maintain accurate records and documentation.

Liaise with yard staff, transport personnel and suppliers.

Support the administration team and coordinate daily administrative tasks.

About You:

Previous administration experience within construction, transport, warehousing or a similar industrial environment.

Intermediate or higher Microsoft Excel skills.

Strong attention to detail and accurate data entry skills.

Confident communication skills and a helpful, professional approach.

Ability to prioritise tasks, meet deadlines and work independently.

Current driver’s licence and reliable transport

About the Opportunity

This is a hands‑on and varied position that will play a key role in supporting business operations, managing reception and ensuring the smooth running of the office. As the first point of contact for visitors and stakeholders, you will help create a professional and welcoming environment while providing broad administrative and project support across the business.

Key responsibilities include:

• Managing the day‑to‑day administration and coordination of the office environment
• Acting as the first point of contact for visitors, clients and contractors, ensuring a professional and welcoming experience
• Managing reception duties, including answering and directing incoming calls, responding to enquiries and coordinating visitors
• Coordinating meeting room bookings, preparing meeting spaces and welcoming guests onsite
• Coordinating office supplies, equipment purchases and purchase order requirements
• Providing administrative support across the business, including correspondence and general enquiries
• Maintaining business data and records
• Coordinating office facilities, building maintenance, cleaning services and workplace requirements
• Coordinating company assets including fleet vehicles, mobile devices, uniforms and office equipment
• Building and maintaining strong relationships with suppliers, contractors and external service providers
• Preparing internal communications and company updates
• Organising staff events, engagement activities and initiatives that contribute to a positive workplace culture

About You

• To be considered for this opportunity, you will bring:
• Previous experience in an Office Administrator, Office Coordinator, Receptionist or similar role
• Exceptional organisational skills and the ability to effectively manage multiple priorities
• A proactive approach and confidence working independently
• Strong computer skills and the ability to quickly learn new systems
• Excellent attention to detail and a commitment to accuracy
• Strong communication skills with the ability to build relationships across all levels of a business
• Sound problem‑solving abilities and a willingness to take initiative
• A professional and friendly manner with a strong customer service focus
• A team‑oriented mindset and collaborative approach

What's on Offer?

• A varied role offering broad exposure across multiple areas of the business
• The opportunity to be involved in special projects and business improvement initiatives
• A supportive and collaborative team culture
• The stability and reputation of a global organisation
• Long‑term career opportunity within a growing business